PROGRAM SPECIALIST 3 (project)

Full Job Description

This is a project position currently funded through June 30, 2027.

The Opportunity:

The Washington State Criminal Justice Training Commission (WSCJTC) is hiring a Program Specialist 3 to support the State Crisis Intervention Program (SCIP) grant.

This role serves as the central liaison between subject matter experts (SMEs), curriculum developers, and training implementation teams.

The Program Specialist 3 will ensure seamless coordination, documentation, and tracking of all deliverables associated with SCIP grant.

This position is critical to ensuring training initiatives are aligned with legislative mandates and statewide strategic goals.

If you’re an experienced administrative professional with project management experience who thrives on communication and coordination with diverse audiences and you have a passion for advancing public safety through criminal justice training, we encourage you to apply!

The Benefits:
WSCJTC offers outstanding healthcare benefits, choice of state retirement programs including a defined benefit pension plan, advancement opportunities, and flexible/compressed work schedules.

At the WSCJTC, we value the importance of creating an environment in which all employees feel respected, included, and empowered to bring unique ideas to the agency.

Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.

Requirements

Duties assigned to this position include (but are not limited to):

• Serve as the central point of contact for work outlined in the SCIP grant ensuring coordination across SMEs, curriculum, and training teams.
• Monitor SCIP grant activities to ensure alignment with established program goals and parameters.
• Track, follow up, and report status toward project goals and timelines for deliverables ensuring compliance with milestones.
• Liaise with criminal justice agencies and impacted community groups (victims of related crimes, firearms retailers, etc.) to gather feedback aligning with statutory requirements.
• Maintain detailed records of grant-related activities, including model policy documents, curriculum development materials, records of training delivery, budgets, and other regulatory compliance records.
• Assist with the development of communication materials such as FAQs and the WSCJTC SCIP webpage and took-kit.
• Assist with development, editing, testing, and review of courses during construction. Compile, organize, and review material for course and content creation, including mandated training for law enforcement, prosecutors, and 911.
• Compile research material, literature reviews, and synthesize information from academic studies for review by SMEs to supplement and/or cite content for curriculum development.
• Ensure proper citation and usage permissions for all training materials; obtain approvals or initiate purchases as needed.
• Receive, log, and maintain records in accordance with the Public Records Act, state of Washington and agency specific retention schedules, and agency policy.

Qualifications

Required Qualifications/Experience:

• Bachelor’s degree in business administration, public administration, criminal justice, law and justice or similar/related from an institution of higher learning accredited by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA) or a foreign equivalent.

-AND-

• At least six (6) years of professional experience within federal, state, or local government in positions requiring project management.

-OR-

• At least ten (10) years of professional experience within federal, state, or local government in positions requiring project management.
• At least two years of experience in technical writing.
• Two (2) years of experience in positions requiring execution planning and coordination.
• Two (2) years of experience in positions requiring professional level communication including drafting verbal communication plans and written materials for diverse audiences.
• Demonstrated experience in positions requiring strong customer service skills and building positive professional relationships necessary to establish and foster effective working relationships with internal and external partners and students.
• Demonstrated experience and articulated comfort working in fast-paced environments with shifting and often competing priorities.
• Quality problem solving skills include analysis and strategy.
• Strong work ethic, self-directed, and ability to work well independently and as a member of team.
• Ability to adhere to agency’s vision, mission, and values.
• Computer skills with Microsoft Office Suite and other project management software.

Preferred/Desired Qualifications:

• Master’s degree in business administration, public administration, curriculum design or similar.
• Previous Federal grant work.
• Knowledge of Washington State laws related to protection orders, firearm possession, and relinquishment, and domestic violence laws, or the ability to develop such knowledge quickly.

Additional Information

Supplemental Information:

How to Apply:
Applications for this recruitment will be accepted electronically through NeoGov. Simply click the green "Apply" button in the upper right-hand corner to get started.

Please attach the following to your online application:

• A chronological Resume outlining your experience to date.
• A Letter of Interest detailing your qualifications, and why you believe you are the best person for this role, and
• A minimum of three (3) professional references who can attest to your work performance, technical skills, knowledge base, and job-related competencies.

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting.

Qualified applicants whose responses most closely match the requirements of this position may be invited to an interview. Carefully review your application before submitting.

All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.

Applications from this posting may be used for up to 60 days to fill additional vacancies.

Veteran's PreferenceApplicants who meet the required qualifications for the position and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service.

Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

We thank you and are grateful for your service!

Contact Us:
If you have questions, contact Human Resources at humanresources@cjtc.wa.gov

WSCJTC is an equal opportunity employer. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed recruiter. WSCJTC does not use the E-Verify system. For more information, please visit https://www.uscis.gov/.