Office Assistant 4
Pierce County
FreshPosted Jan 16
✓ Fresh Listing
Posted: January 16, 2026 (1 day ago)
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Office Assistant 3 - Limited Duration
Pierce County
Facilities Management
Location
Tacoma, Washington, 98409
Salary
$30.53 - $38.19
per hour
Type
Closes
January 26, 2026
Job Description
Summary
This job involves providing administrative support to a facilities management team in a new office building, including greeting visitors, handling confidential tasks, and coordinating office operations like payroll and budgets.
It's a great fit for someone who is organized, customer-oriented, and eager to learn and grow in a collaborative government environment.
The role offers a chance to shape a new team section and includes some remote work flexibility.
Key Requirements
- Proficiency in general office procedures and administrative tasks
- Strong customer service skills with a welcoming and professional demeanor
- Ability to handle confidential information with discretion and tact
- Detail-oriented with skills in managing data, spreadsheets, logs, and files
- Experience coordinating personnel functions like new hires, terminations, and payroll
- Knowledge of budget monitoring, auditing for compliance, and processing expense claims
- Self-motivated, quick learner who can work independently and escalate issues when needed
Full Job Description
Requirements
Why It's a Great Opportunity:
In this role, you’ll play a key part in supporting our Facilities team while serving as a welcoming presence for visitors conducting business at our new 1501 Market Street building.
As the first position within a newly created section, you’ll help shape its purpose, provide essential departmental support, and take the lead in establishing a responsive, reliable reception experience.
Your work will directly influence the development of this role, the growth of the section, and the creation of a warm, professional environment for the public.
Why It's a Great Department:
We have a collaborative culture that is inclusive at all levels. Each person feels a responsibility to help each other, especially in learning new skills and abilities, or helping to solve a problem.
The work that we do as a department supports all County business and is appreciated by the public, our tenants, and leadership.
Open communication and collaboration are expected and encouraged, working to be transparent in areas of improvement for ourselves, tenants, and the public.
We encourage you to learn more about our department by clicking here.
How to be Successful in the Role:
Your success will come from being a highly proficient administrative lead who is customer-focused, inquisitive, self-motivated, learns quickly and enjoys taking on new challenges, and can work independently once trained.
You will exercise a high degree of discretion and tact with confidential information and should be comfortable escalating situations when necessary.
Your knowledge of general office procedures/practices, technical and specialized functions will ensure your success as you learn the policies and procedures of the County, department, and work unit.
If you are an excellent communicator, detail-oriented, anticipate needs, and take the time to learn the bigger picture of how the work impacts Pierce County’s employees and residents, then you will be successful here.
Your Future in this Role:
Throughout the onboarding process, you will meet with the supervisors, teams, and the administrative team regularly to discuss expectations, set goals, identify priorities, and gain familiarity with current policies, procedures, and strategic measures.
Pierce County offers professional development through the Leadership Certification program, robust online learning, and other training opportunities throughout your career to ensure your success.
This position has multiple career growth and promotional opportunities in Pierce County to build a great career.
Core Daily Responsibilities:
- Coordinate related office functions; assist in procedure development; perform duties of a highly confidential nature; may conduct research activities.
- Manage and maintain logs, charts, spreadsheets, related data, and files related to the department.
- Coordinate personnel functions, such as processing terminations, new hires, transfers, and payroll/timekeeping.
- Monitor budget expenditures and statistical records. Audit for compliance. Process registrations and provide payment methods for employee training, travel, and lodging arrangements. Prepare employee expense claims and resolve any issues resulting from claims.
- Perform lead functions such as setting priorities; distributing and checking work; devising and evaluating office procedures and implementing changes subject to approval of supervisor; providing technical assistance as needed; resolving minor work and personnel problems; and providing input on performance evaluations.
This announcement is not intended to reflect all duties to be performed by our next team member, but shall present a descriptive list of the range of duties that may be performed. To view the complete classification, click here.
Qualifications
- Two or more years of progressively responsible clerical experience or administrative program support work.
- Additional education and experience may substitute for the required experience to a maximum of one year.
- A resume and cover letter is suggested for this position.
As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case basis and will not necessarily remove an applicant from consideration.
Additional Information
To be considered for this opportunity, please:
- Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to: www.piercecountywa.org/jobs.
- If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.gov and specify the Job Number and Title.
- If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
- Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480 at least two days prior to the need.
This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed.
Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration.
Notification of application status normally occurs 2 to 3 weeks after the closing date.
Short notice may be given to applicants to participate in further selection processes, which may include assessments, phone screens, and interviews.
At Pierce County, diversity, equity, and inclusion mean commitment, not a single step.
We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career.
We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision.
Employees of the County have a local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?
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