Management Analyst III - Department of Corrections

Full Job Description

Pay Schedule XII, Grade 2M

A vacancy exists in the Department of Corrections.

This position is located inside a correctional facility.

Job duties of this position will be performed in a fully operational correctional facility, which may include direct inmate contact and all other inherent hazards.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in this class may be filled from the list of eligible applicants.

All interested transfer and promotional candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experiences on your application. Applicants must include the dates of the promotions and reclassifications.

Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You must attach your transcript(s)/degree(s) and professional license(s)/certification(s) to your application. Unofficial copies are acceptable.

Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Requirements

Job Purpose
Under general supervision, performs advanced professional and supervisory professional fiscal, administrative, and analytical duties. Supervises administrative staff.

Essential Job Duties

• Reports directly to the Deputy Director of Corrections.
• Supervises professional and support staff.
• Plans, assigns, coordinates, and reviews the work of employees performing accounting, clerical, purchasing, budgeting, and other administrative functions.
• Leads, coordinates and conducts special programs and projects.
• Formulates, executes, and controls operating, capital, and grant budgets.
• Analyzes agency and program expenses, revenues, and other fiscal and budgetary data.
• Prepares and reviews budget requests, justifications, and related fiscal documents.
• Formulates budget proposals.
• Supervises the preparation of quarterly and annual budget projections.
• Reviews, monitors and authorizes expenditures.
• Supervises the procurement of goods, services, supplies, and equipment.
• Reviews and authorizes purchase requests and requisitions.
• Provides advice and guidance to staff regarding agency purchasing.
• Supervises, coordinates, and conducts administrative and management studies.
• Researches, analyzes, and reports on a variety of informational, operational, management and personnel issues.
• Analyzes and evaluates the effectiveness of agency policies, rules, operations, and methods.
• Analyzes agency staffing requirements, work scheduling, equipment and facilities.
• Performs fiscal analyses of management proposals.
• Prepares and presents comprehensive reports and memorandums.
• Administers grants. Prepares grant application submittals.
• Serves as a liaison between the granter and the agency.
• Monitors grant expenditures to ensure they are in accordance with guidelines and appropriation balances.
• Prepares and processes contracts.
• Supervises the execution of contracts and the billing of contractors.
• Manages special service contracts with outside vendors.
• Coordinates facilities maintenance, repair, and other agency support service activities.
• Represents the department at meetings or on committees.

Examples of Other Duties
Performs other related duties as required.

NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.

Qualifications

Education and Experience
Graduation from an accredited college or university with a bachelor’s degree, preferably in business administration, public administration, economics, or a related field;
Plus
Four years’ experience performing professional fiscal, administrative and analytical duties.

Additional experience involving the analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs may be substituted on a year-for-year basis up to a maximum of four years for the required education.

Education in business administration, public administration, or a related field beyond a bachelor’s degree may be substituted on a year-for-year basis for the required experience.

Knowledge, Skills, and Abilities (Entry Level)

• Thorough knowledge of the principles and practices of public and business administration.
• Thorough knowledge of the principles and practices of budgeting and statistical analysis.
• Knowledge of current office practices, procedures, and systems.
• Good knowledge of English grammar and usage.
• Skill in the use of personal computers and office software packages.
• Skill in formulating, executing, and controlling budgets.
• Skill in analyzing expenses, revenues and other budgetary data.
• Skill in researching, analyzing, and reporting on management issues.
• Skill in performing fiscal analyses of proposals.
• Skill in performing statistical analysis of data.
• Skill in administering contracts and grants.
• Skill in leading, coordinating, and conducting special projects.
• Ability to supervise staff.
• Ability to supervise agency administrative functions.
• Ability to supervise special programs and projects.
• Some positions in this classification may be subject to comprehensive background investigations.

Knowledge, Skills, and Abilities (Full Performance)

• Knowledge of County and departmental rules, regulations, policies, and procedures.
• Knowledge of County budgetary and purchasing processes, procedures, and methods.
• Skill in supervising staff.
• Skill in supervising agency administrative functions.
• Skill in supervising special programs and projects.

Proof of Licenses, Certifications and Education
Applicants are required to submit proof of professional licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.

Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Proof of Degree EquivalencyApplicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc.

(www.WES.org)Mail or deliver documents to:ATTN: Management Analyst III-CorrectionsOffice of Human ResourcesBaltimore County Government308 Allegheny Ave.Towson, MD 21204

You must attach your transcript(s)/degree(s) and professional license(s)/certification(s) to your application. Unofficial copies are acceptable.

EXAMINATION PROCEDUREApplicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions.

Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.

Additional Information

Physical and Environmental Conditions
The work of this classification is essentially sedentary. Some positions may involve occasional travel between work sites.

Job duties of this position will be performed in a fully operational correctional facility, which may include direct inmate contact and all other inherent hazards.

Medical Examination and Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete a physical examination, drug screening and employment investigation, including, but not limited to criminal background, education certification and fingerprinting checks.