Grants Management Specialist

Full Job Description

This position is located at Corporal Michael J Crescenz Department of Veterans Affairs Medical Center, Research Service, VISN 4, Philadelphia, PA.

The incumbent will be responsible for the awarding and administering of well-defined grants cooperative agreements and other assistance awards.

Applying financial, administrative, business and negotiation procedures and established policies/processes in the evaluation and execution of awards.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/06/2026.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would include, but are not limited to: experience in administrative and management related to a wide range of administrative laws, policies, regulations and providing, securing or negotiating for the resources or services needed to manage and run a service or organization; precedents applicable to the administration of budgeting, fiscal management and analysis, and procurement/contracting management related to the operation and management of a service or organization; overseeing and preparing, compiling and validating reports.

Selective Factor: Extensive knowledge and experience in preparing, processing and overseeing the grant applications and proposals for a Research Program in a government or academic institution.

This background is essential for the coordination, review, and consultation required to process grant applicants and proposals OR, Education: To qualify based on education for this grade level you must have 2-full years of progressively higher level graduate education leading to such a degree:(Masters) or LL.B.

or J.D., if related Ph.D. or equivalent doctoral degree. Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of specialized experience and education.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties include and not limited to the following: Oversees reviews, analyzes, and evaluates grants/assistance program applications, plans, and estimates.

Negotiates terms and conditions of well-defined awards to include costs, schedules, and oversight responsibilities; preparing, processing, issuing and tracking grants/assistance awards, and compliance with reporting requirements.

Conducts program evaluation, including monitoring and assessing awardee performance, and establishing performance measures; monitoring, assessing and ensuring awardee complies with all terms and conditions of award.

Initiates and/or recommends that an audit be performed; conducts resolution of audit findings or monitor audit resolution in partnership with resolution officials; conducting post-award reviews and analyses to identify management financial and administrative issues.

Serve as a liaison with external customers, recipients and awardee community to clarify, interpret and resolve issues.

Performs the final review of completed awards, making appropriate adjustments or disallowances, and processing close-outs; and ensuring compliance with all regulatory and legal requirements.

Implements and interprets grants/assistance management policies, procedures, and practices.

Provides training technical assistance, oversight, ethics, advice, expertise, and consultation to program offices, awardees, review panels, applicants, recipients, and sub-recipients as needed.

Work Schedule: Monday - Friday, 8:00am - 4:30pm Virtual: This is not a virtual position.

Position Description/PD#: Grants Management Specialist/PD06257O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized