Director, Bureau of Office Services, DMVA

Full Job Description

Are you a driven, detail-oriented professional with a strong background in administrative operations and management, ready to take the next step in your career?

The Department of Military and Veterans Affairs (DMVA) is seeking a highly motivated Director for the Bureau of Office Services to join our leadership team.

In this vital role, you will provide strategic direction and oversight for a wide range of essential functions, including procurement and contracting, emergency management preparedness and response, document reproduction services, records management, mail operations, and claims management.

If you are passionate about leadership, operational excellence, and public service, we encourage you to apply today!

Watch this video to see how you can make a difference for Pennsylvania's veterans working for the Department of Military and Veterans Affairs!

Requirements

This position requires extensive review, research, and knowledge of federal and state laws, health care regulations, National Guard mission requirements, veterans home operations, and emergency management practices.

You will oversee and direct all procurement and contracting functions for DMVA entities, including fund execution, vendor management, and inventory and property control.

You will regularly meet with directors and conduct periodic site visits to provide guidance and consultation on policies and procedures.

Responsibilities include reviewing procurement documents to ensure cost-effectiveness and compliance with applicable state and federal laws and regulations.

Additionally, you will develop, implement, and maintain policies and procedures governing the preparation, review, and approval of contract documents for goods, services, and construction.

In this role, you will serve as the lead negotiator for contract terms and costs that impact department-wide goals and initiatives.

You will exercise initiative and discretion within a broad framework of statutes, regulations, and policies, making daily decisions across all areas of the Bureau of Office Services.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time up to 2 days per week.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Annville. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Nine years of responsible and varied administrative work experience in a federal, state, or local governmental organization, including three years in a managerial capacity in military, police, or emergency operations; or
• An equivalent combination of experience and training which includes three years in a managerial capacity in military, police, or emergency operations.

Special Requirements:

• This position requires possession of a Common Access Card (CAC) as issued by the federal Department of Defense within 6 months of hire.
• This position requires possession of a Level 1 Professional Continuity Practitioner certification issued by the Federal Emergency Management Agency within 6 months of hire.
• This position requires possession of an active motor vehicle license.

Additional Requirements:

• You must pass a background check to obtain and maintain access to federal computer networks.
• You must obtain a Tier 3/Secret Eligibility Determination clearance (DoD Secret Clearance) or equivalent. You must ensure appropriate handling of information and SIPR access and adherence to all Department of Defense regulations regarding sensitive information.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Willing and able to work in Lebanon County, Pennsylvania
• Experience in diverse office management or staff work within a public or private organization
• One year of experience overseeing multiple program offices
• Professional procurement or fiscal administration experience
• Five years of experience in business process improvement relating to contracts, initiation, planning, procurement, design, construction, or closeout of building or infrastructure projects
• Experience managing large government (federal or state) construction projects valued at more than $1 million
• Experience in strategic planning
• Experience managing mailroom operations

Legal Requirement:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.