SUPERVISORY ADMINISTRATIVE/TECHNICAL SPECIALIST
Naval Sea Systems Command
FreshPosted Jan 13
⚠ Possibly Stale
Posted: October 24, 2025 (83 days ago)
Added to FreshGovJobs: December 5, 2025 (41 days ago)
This job has been posted for over a month. It may already be filled.
Administrative Assistant - DPW-Engineering Admin
City of Indianapolis
Department of Public Works Engineering - Dry Side
Location
Indianapolis, Indiana, 46204
Salary
From $43,305.60
per year
Type
Full Time
More Engineering jobs →Closes
January 23, 2026
Job Description
Summary
This job is for an administrative assistant in the engineering department of the city's public works, where you'll handle everyday office tasks like organizing files, managing communications, and supporting team operations to keep things running smoothly.
It's ideal for someone detail-oriented who enjoys routine work in a government setting and can follow established guidelines without needing much independent decision-making.
A good fit would be an organized professional with solid office skills looking to contribute to public services in Indianapolis.
Key Requirements
- High school diploma or equivalent (college preferred for administrative roles)
- At least 2-3 years of experience in administrative or clerical support
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Ability to follow policies and procedures with limited independent judgment
- Knowledge of basic office equipment and record-keeping
Full Job Description
The purpose and mission of the City of Indianapolis and Marion County is to be productive, collaborative, and compliant in our work environment in order for our workforce to meet the needs of the residents of Indianapolis and Marion County.
Incumbent in this position performs a variety of administrative tasks including the responsibility of initiating and coordinating clerical functions required in effective implementation of administrative policies of an administrative area.
Incumbent in this position follows the knowledge of established policies and procedures, which controls most of the incumbent(s) actions. Very limited independent judgment is utilized.
Position reports to the Agency or Division.
All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.
Requirements
Prepares, schedules, reports and tracks information for key executives and others as required
Prepares simple analyses of requested information or data
Develops or generates and distributes reports
Checks and follows-up as required ensuring responsibilities are met in a timely manner
Reviews and answers correspondence as appointed or directed
Coordinates collection and preparation of operating reports for the agency or division assigned
Answers phone lines, take messages, provides information, or redirects calls as appropriate
Maintains all records, files, and documentation in accordance with federal regulation
Responds and resolves most questions and issues, referring only the most complex to the next level
Must maintain confidentiality at all times
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.
Qualifications
High School diploma or equivalent with a minimum of two (2) years prior work-related experience is required. Courteous treatment of customers whether face-to-face or telephonically.
Must have and show emotional intelligence as position will deal with a diverse population. Knowledge of spreadsheet(s), database(s), and other software is required.
Must be able to operate standard office equipment such as a calculator, copy, facsimile machine, typewriter, or computer. Must type accurately, update or create reports, and spreadsheets as needed.
Demonstrate creative ability when presented with unformatted projects or ideas. Must be able to communicate effectively both in oral, verbal, and written formats.
Preferred Job Requirements and Qualifications
Associate degree in Business Administration, or a related field with a minimum of one (1) year of related work experience is required.
Courteous treatment of customers whether face-to-face or telephonically. Must have and show emotional intelligence as position will deal with a diverse population.
Knowledge of spreadsheet(s), database(s), and other software is required. Must be able to operate standard office equipment such as a calculator, copy, facsimile machine, typewriter, or computer.
Must type accurately, update or create reports, and spreadsheets as needed. Demonstrate creative ability when presented with unformatted projects or ideas.
Must be able to communicate effectively both in oral, verbal, and written formats.
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