Administrative Assistant 1 - Transportation - Local Government

Full Job Description

Would you enjoy a challenging and multi-faceted position? Are you are looking for a rewarding career where you can positively enhance the lives of others in the community? Join the team at Wayne County Human Services Transportation Department as an Administrative Assistant 1 to experience the satisfaction of public service while enjoying a professional career. Apply Today!

Requirements

As Administrative Assistant 1, you will report to the Transportation Director, performing assigned duties independently with minimal supervision.

Work includes tracking and reporting due dates for staff evaluations, driver certifications, physical exams, trainings, and substance abuse testing.

You will be responsible for maintaining accurate electronic and hard-copy files in addition to maintaining inventories and records for vehicles, equipment, IT devices, and other fixed assets.

You can expect to coordinate and record approval of invoices for services, maintenance, and equipment.

It is essential to maintain a solid working knowledge of applicable federal, state, and program regulations and recommend policy, procedure, and equipment updates to ensure compliance and operational efficiency.

Additional duties to include:

• Assisting the Transportation Director with oversight of EVS eligibility verification and IVR system implementation
• Implementing and monitoring the Wayne County Transportation System No-Show and Cancellation Policy; working with consumers and counselors to reduce no-shows and cancellations
• Providing first-level confidential response to consumer and driver complaints
• Responding to routine inquiries
• Assisting with phone coverage and dispatching as needed
• Attending required trainings and performing other related duties as assigned

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
• Employee may have overnight travel or out of county travel for meetings or trainings.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation.
• A conditional offer of employment will require a drug screening.
• This position falls under the provisions of the Child Protective Services Law.
  • Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

Additional Information

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.