Administrative Assistant 1

Full Job Description

Do you have keen customer service skills and value integrity and transparency in political campaign finance and lobbying?

Apply for this Administrative Assistant 1 position with the Department of State’s Office of Campaign Finance and Lobbying Disclosure, Campaign and Finance Division.

With our team, your administrative work will support a professional staff responsible for maintaining campaign finance and lobbying disclosure reports and registrations filed by candidates, political committees, and lobbyists and making them available to the public.

Join us today and help ensure all politicians and lobbyists in Pennsylvania are accountable to the people we serve!

Requirements

In this Administrative Assistant 1 role, you will provide administrative support to the Office of Campaign Finance and Lobbying Disclosure.

Work involves reviewing campaign finance reports and lobbying disclosure reports for accuracy, inconsistencies, and violations of the law.

Then you will prepare a list of reports and disclosures that have failed to comply with applicable laws and standards to file list for the Attorney General’s Office.

This includes pulling files and documents from online and researching the list to ensure all registrants should be referred for non-payment.

You will also assist customers at the front desk, over the phone, and via email by researching and analyzing each request, then preparing a response or recommendations for solutions as necessary.

Our team will also rely on you to serve as our office’s requisitioner, as well as assist managers with quality assurance testing for internal databases and makes recommendations based on results.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time, up to two days per week, after successful completion of full-time in-office training.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Additional Requirements:

• You must have two years of customer service experience.
• You must have two years of experience using Microsoft Office Suite.
• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.