Vital Records Amendment Team Representative - 61006024

Full Job Description

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Under supervision, functions as a representative on the Vital Records Amendment Team. Provides support and review of evidence for regional vital records staff and state office mail requests.

A primary contact for review of entitlement and/or amendment, unseals records, and legal corrections.

Initiates and completes amendments to include court orders, affidavits of amendment, and paternity amendments.

Accounts for calls and documents received from regional staff.In a team environment, initiates and completes affidavits of amendment and paternity amendments per established procedures, assuring all laws and regulations are followed.

Processes court ordered amendments and seeks consultation from supervisory chain as needed.

Communicates with customers both verbally and in writing to resolve any questions or discrepancies and advises on procedures for making amendments as needed.

Questions or discrepancies to be presented to supervisory chain as needed.

Correctly reviews acceptance of amendments or corrections submitted by regional Vital Records staff according to established Vital Record procedures, and all applicable laws and regulations.

Correctly logs the acceptance/rejection of submissions. Works in a team environment to function as a primary contact for question and concerns for regional vital records staff.

Performs other related duties as required by management.

Requirements

State Minimum Requirements: A high school diploma and relevant program experience. A bachelor's degree may be substituted for the required program experience.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency Additional Requirements: At least five (5) years of clerical experience including two (2) years of experience handling confidential documents or records. Ability to type at a minimum of 45 wpm (certified typing test required).

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Qualifications

A bachelor’s degree or an associate's degree from an accredited college or university. Vital Records experience. One-year experience in preparing or reviewing legal documents. Bilingual in Spanish/English.

Additional Information

EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

STATE DISASTER PLAN: In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.

DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:

• 15 days Annual (Vacation) Leave per year
• 15 days Sick Leave per year
• 13 Paid Holidays
• Paid Parental Leave
• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

HYBRID WORK: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.