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Transportation Planning Specialist 2
State of Washington
Dept. of Transportation
Location
Washington, 98504
Salary
$64,776 - $87,048
per year
Type
Full Time
More Planning & Development jobs →Closes
February 24, 2026More State jobs →
SES Pay Grade
Base salary range: $147,649 - $221,900
Typical requirements: Executive-level leadership experience. Senior executive qualifications required.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job involves supporting public transportation projects by handling planning, data analysis, stakeholder communication, and financial tasks like processing claims and managing budgets for grantees such as transit agencies and nonprofits.
It requires coordinating with various partners to ensure smooth operations and compliance with state and federal rules.
A good fit would be someone organized, detail-oriented, with experience in grants or finance and strong communication skills to assist others effectively.
Key Requirements
- Knowledge of public transportation programs, planning processes, and project programming
- Skills in grant administration, compliance, and providing technical/financial support to subrecipients
- Experience with fiscal reporting, budget management, and processing claims/reimbursements
- Proficiency in contract development, payroll systems (e.g., DOTtime), and travel tracking
- Strong analytical and organizational skills with attention to detail
- Clear written and verbal communication for stakeholder outreach and training
- Ability to work with accounting services and ensure alignment with contracts and federal aid agreements
Full Job Description
About WSDOT
The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence.
Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state.
In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the world’s widest tunneling project, and operates the largest ferry system in the nation!
The Opportunity
WSDOT is currently seeking a detail-oriented and customer-focused Transportation Planning Specialist 2 level to support the Public Transportation Division (PTD) by coordinating planning projects, data collection and analysis, stakeholder outreach, and reporting that inform program decisions and advance safe, reliable, and cost-effective transportation services.
This position will respond to grantee inquiries, ensure timely processing of capital and operating claims, maintain fiscal and budget reports, and provide training and support to grantees.
Assist employees with WSDOT’s labor tracking system” DOTtime” related inquiries. Support contract development, travel booking and tracking, accounting, and Grant Management System.
The position will also perform a variety of fiscal and administrative functions, working closely with Accounting and Financial Services (AFS) to manage authorizations and expenditures.
A strong candidate will bring analytical and organizational skills, experience with grants or financial systems, attention to detail,
and clear written and verbal communication.
What to Expect
Among the varied range of responsibilities held within this role, the Transportation Planning Specialist will:
- Accomplish specific portions of the public transportation program's planning and project-delivery efforts.
- Ensure timely processing and execution of programming, planning, financial, and other types of tasks and activities.
- Independently assist public transportation grantees with claims-related questions; provide clarity on policies and state and federal requirements when reporting and seeking reimbursement on projects.
- Perform a key role in contract development, payroll utilizing DOTime, and travel requests. Serve as a primary point of contact for WSDOT's AFS office.
- Perform a key role in closing the fiscal year and biennial periods.
- Review and process travel reimbursement requests and other payment requests submitted by PTD staff.
- Provides financial data to the fiscal analyst to complete accruals.
- Ensures alignment of work orders and groups with contracts, appropriations, federal aid agreements, and the division's Grants Management System.
- Work directly with transit agencies, counties, cities, tribes, nonprofit organizations, and other customers to enhance communication, exchange knowledge, and explore ideas for improving processes and enhancing customer experiences.
- Participate in and contribute to projects, programs, and initiatives as requested.
Qualifications
To be considered for this opportunity, the following are required:
- Public Transportation Program Knowledge: Skills to apply knowledge of public transportation programs, planning processes, project programming, and provide technical and financial support to subrecipients.
- Grant Administration & Compliance: Demonstrated knowledge of federal and state grant administration requirements, including eligibility determination, reimbursement procedures, and compliance monitoring.
- Financial & Accounting Fundamentals: Working knowledge of accounting and fiscal practices, including budgets, expenditures, accruals, reconciliations, and financial tracking.
- Administrative & Business Operations: Understanding and ability to apply organizational processes related to contracts, payroll, travel, purchasing, and general administrative operations.
- Data Collection & Analysis: Demonstrated ability to collect, organize, validate, and analyze quantitative and qualitative data to inform planning, financial, and programmatic decisions.
- Written Communication & Documentation: Demonstrated skills in preparing clear, accurate, and professional written materials, including reports, summaries, guidance documents, and correspondence.
- Workload & Compliance Management: Skills to manage multiple assignments, deadlines, and deliverables while maintaining accuracy, organization, and adherence to policies and requirements.
- Information Systems & Database Utilization: Ability to use information systems and databases to track grants, claims, expenditures, and program activities and to support reporting and accountability.
- Grant Processing & Review: Experience independently reviewing and processing reimbursement requests, project documentation, and status reports to ensure accuracy, completeness, and timely payment.
- Policy Interpretation & Application: Skills to interpret and apply state and federal laws, policies, regulations, and guidance across multiple grant programs and projects.
- Identifies discrepancies, assesses risk, and communicates findings and recommendations to appropriate staff or leadership.
- Professional Accountability & Teamwork: Possess strong attention to detail, accountability, reliability, and the ability to work independently while contributing to a collaborative team environment.
- Effective Communication Skills: Ability to communicate clearly and professionally, explaining technical or procedural information to diverse and non-technical audiences.
- Growth Mindset: Actively demonstrates a commitment to learning and growth.
- Service-Oriented: Takes action to meet the needs of others.
Important Notes
- This recruitment may also be used to fill additional positions per business needs.
- This position offers flexible/hybrid remote work options.
- WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit, please visit www.uscis.gov
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position.
For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements.
Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
Why WSDOT
- Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.
- Paid Leave – In addition to 12 paid holidays, full-time employees earn up to 25 paid vacation days per year!
- Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
- Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
- An attached Resume outlining (in reverse chronological order) your experience to date.
- An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
- Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency.
Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace.
All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply.
Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter at Robyn.Lovely@wsdot.wa.gov. Please be sure to reference 26DOT-HQ-04733 in the subject line.
Check your resume before applying to catch common mistakes