Supervisory Health System Specialist

Full Job Description

This position is located at the VA Salt Lake City Health Care System Community Based Outpatient Clinic located at Pocatello, Idaho.

This position functions as the Supervisory Site Manager and reports directly to The Business Operations Manager.

The incumbent operates as a key member of business operations and acts as The Business Manager in his/her absence.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Individual Occupational Requirements: Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration.

Or Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field.

This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

Or Special Provision for In service Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan.

Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.

In addition to the above Individual Occupational Requirements, candidates must also meet the below grade requirements.

GS-12 grade level: One year of specialized experience (equivalent to the GS-11 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization.

Specialized experience includes, but is not limited to: Full range of functional areas such as human resources, purchasing, supply and property management, records management, financial management and budget; Experience in administrative duties; Ability to identify problems and potential problem areas based on daily observation.

GS-13 grade level: One year of specialized experience (equivalent to the GS-12 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization.

Specialized experience includes, but is not limited to: In-depth knowledge of health care service administration, continuous quality improvement; data analysis; healthcare principles, theories and practices; budgeting, planning, administration, and labor/union relationships, or other key administrative support functions; sufficient to analyze and evaluate broad and difficult problems, apply extensive qualitative and/or quantitative methods for program improvement, make recommendations for complicated solutions; and the related ability to apply health care management principles to complex problem-solving situations.

There is no educational substitution for grade requirements of the GS-12 or GS-13 level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

Some of the duties associated with this series include, but are not limited to the following: Performs independent duties directed toward the goal of providing quality patient care, education, and research activities through optimal utilization of available manpower, funds, space and other resources.

Performs analysis of all areas of care delivery and management including planning, organizing, implementing, coordination, controlling, evaluating, educating and improving medical, administrative and support operations of the health care system geared to the successful accomplishment of the VA mission, receiving additional direction and guidance as needed.

Maintains program requirements and criteria for assigned organizations. Reviews reports involving trend analyses and ensures follow-up in these areas for conformity.

Review's materials and monitors services with regard to compliance with the standards of internal and external accrediting agencies. Analyzes data, identifies trends and issues of concern.

Alerts superior of those areas where possible discrepancies exist with recommendations for initiating intervention.

Conducts analytical studies on particular operational processes, compiles final reports, including comprehensive analyses; notes discrepancies and planned initiatives for effecting remedial actions.

Analyzes to ensure effective reporting and internal evaluation of programs that comprise the Network healthcare delivery system.

Incumbent provides specialized staff support in the monitoring and analyses of changes in mission, goals, new legislation, and technological advances to assess the impact of these changes on work methods/procedures and to develop new systems which address these changes.

Recommends new policies and procedures and recommends revision to existing facility policies.

Directs budget, management, staffing, supply, maintenance, facility, administration, logistics, and other services which support a multispecialty healthcare center within VHA.

The incumbent is fully responsible for overseeing the planning, directing, supervising, and coordinating of all the administrative services of the VA Clinic(s) under their purview.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday; 8:00 a.m. to 4:30 p.m.

Telework: This position may be authorized for telework on an ADHOC basis. Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Health System Specialist/PD14653A and PD13532A Relocation/Recruitment Incentives: May be authorized. Critical Skills Incentive (CSI): Not approved.

Permanent Change of Station (PCS): Not authorized.