Staff Assistant

Full Job Description

This position serves as a Staff Assistant in the Office of Asset Enterprise Management (OAEM) in the Department of Veterans Affairs (VA) Central Office (VACO) and is located in the Capital Operations and Programs Service (COPS).

The incumbent serves as technical advisor to the Director, COPS on a full spectrum of administrative and human resource programs for all OAEM employees.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/02/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-12 position you must have served 52 weeks at the GS-11. For a GS-13 position you must have served 52 weeks at the GS-12.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade.

You may qualify based on your experience as described below: GS-12 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Evaluates HR programs and liases with HR office on issues such as recruitment, employee relations, and performance.

Prepares training compliance reports. Develop templates and project plans.

Manages the input of correspondence into the electronic document management system (e.g., VIEWS and SharePoint) or other electronically controlled correspondence system.

GS-13 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Evaluates HR programs and liases with HR office on issues such as recruitment, employee relations, and performance.

Prepares training compliance reports. Develop templates and project plans.

Manages the input of correspondence into the electronic document management system (e.g., VIEWS and SharePoint) or other electronically controlled correspondence system.

You will be rated on the following Competencies for this position: Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Critical Thinking Communication Organizational Awareness Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is principally sedentary and performed primarily while seated, however the incumbent is required to do a mild amount of standing and walking between locations within and between buildings.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies.

To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy.

To be found well qualified, applicants must meet the following qualifications: Develops training compliance reports to conform to Departmental training requirements and deadlines.

Develops administrative policy guidelines and procedures for the management of communications and outreach; executive correspondence, FOIA and mail workflow; human capital, employee training and education; and emergency preparedness actions Manages Congressional and other time-sensitive controlled correspondence.

Resolves complex operational issues related to human resources that cross organizational lines both within and outside the staff office to include research on human resources issues.

Develops reports for presentation to senior management dealing with management and administrative problems.

Prepares technical written documentation associated with GS-9 through SES Nomination Packages and coordinates submission with HR and Corporate Senior Executive Management Office (CSEMO) officials.

Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Local Commuting Area: The local commuting area for this position is defined as a radius of 50 miles from Washington, DC.

This includes all locations that fall within a 50 mile driving distance from 810 Vermont Ave NW, Washington, DC 20420. Major Duties:

Conducts research or leads ad hoc teams to develop or implement policies, practices, or other administrative activities. Coordinates critical and sensitive office activities with OAEM management.

Analyzes, defines, and establishes new or modified procedures to streamlining and improving processes, information exchange, and workflow associated with OAEM.

Performs special studies and projects for the SES Director. Researches and evaluates problems, issues, or program requirements.

Prepares training compliance reports to conform to Departmental training requirements and deadlines.

Prepares data calls to solicit training needs in order to meet OM requirements and deadlines Develops administrative policy guidelines and procedures for the management of OAEM communications and outreach; executive correspondence, FOIA and mail workflow; human capital, employee training and education; and emergency preparedness actions for OAEM.

Manages Congressional and other time-sensitive controlled correspondence.

Serves as HR liaison and analyzes and resolves complex operational issues related to human resources that cross organizational lines both within and outside OAEM.

Controls incoming correspondence and action documents for follow-up.

Serves as primary government purchase card holder for OAEM's procurement of training, conferences, seminars and other educational coursework and materials.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: 8 a.m. to 4:30 p.m. Compressed/Flexible: available with supervisory approval.

Telework: Ad-hoc, as determined by the agency policy. Virtual: This is not a virtual position. Position Description #: PD142110 and PD00106-A Relocation/Recruitment Incentives: Not authorized.

Financial Disclosure Report: Not required