Property Management Agent (PAS4)

Full Job Description

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence.

Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state.

In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the world’s widest tunneling project, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is currently seeking a Property & Acquisition Specialist 4 to support the Southwest Region (SWR) by managing project-related and ongoing property management needs.

This position is responsible for assisting in the management of WSDOT owned property in the Southwest Region.

This includes any project related property management as well as ongoing (non-project related) property management.

Duties include drafting and implementing displacee and non-displacee leases, airspace and ground leases, cooperative agreements, clearing of encroachments, turnback agreements, disposal of surplus property, drafting and implementing value memos, and assisting with auctions.

This position supports the agency’s strategic plan and goal areas of 1) Workforce Development, by leading a workplace that supports and promotes training and development for professional growth and upward mobility; 2) Diversity, Equity, and Inclusion, by creating, influencing, and fostering a physically and psychologically safe workplace where all employees feel that they belong; and 3) Resilience, by ensuring, through adherence to WSDOT policies, that property management functions are administered to the expected quality, safety, and stewardship standards to support Washington’s long-term resilience.

What to Expect

Among the varied range of responsibilities held within this role, the Property Management Agent will:

• Develop surplus and leasing files for complex and non-complex property management needs; review surplus and leasing files done by others.
• Resolve complex property management issues including clearing encroachments, airspace, displacee, and ground leases, value memos, and the disposal of surplus right of way.
• Recommend actions to the Real Estate Services Manager (RESM) on leasing and disposal functions based on real estate processes, procedures, and law.
• Review and advise Region and Headquarter (HQ) staff on the property management documents (deeds, leases, etc.) necessary to complete transactions.
• Conduct project inspections of surplus property acquired.
• Create and maintain electronic files for all property acquired.

Qualifications

To be considered for this opportunity, the following competencies are required:

Property Management Expertise

• Demonstrates knowledge of the management of surplus and leased properties, ensuring compliance with applicable laws, policies, and procedures.
• Ability to resolve complex issues such as encroachments, lease disputes, and property disposals.
• Experience reviewing and approving transactional documents for accuracy and legal sufficiency.
• Ability to advise leadership on leasing strategies, surplus decisions, and corrective actions.
• Proficient in conducting property audits and provides guidance on property management issues.

Project Property Oversight

• Experience performing property management activities to ensure legal and procedural compliance.
• Ability to maintain accurate electronic records for acquired properties and project-related assets.
• Ability to coordinate demolition, environmental remediation, and property transfers with external and internal partners.
• Demonstrated experience drafting and reviewing deeds and agreements to support project completion and jurisdictional transfers.

Legal & Regulatory Compliance

• Shows knowledge of federal, state, and local property laws and property management regulations.
• Ability to ensure compliance with policies and legal standards in all property management functions.
• Proficient in reviewing legal documents and advise on issues involving tax assessments and property management functions.
• Experience in coordinating with agencies and stakeholders to address legal and procedural concerns.

Communication & Stakeholder Engagement

• Ability to communicate property and legal information clearly to a variety of audiences.
• Experience leading or supporting negotiations, training, and public engagement related to property management matters.
• Experience collaborating with staff, management, and external partners to resolve property-related issues.
• Ability to provide mentorship and cross-functional support within and across teams.

Technical Proficiency & Professional Standards

• Ability to utilize digital tools and systems to manage property data and documentation.
• Experience in preparing accurate reports and legal documents to support decision-making.
• Demonstrates high ethical standards, confidentiality, and impartiality in all transactions.
• Ability to hold necessary certifications and adapt to evolving professional requirements.

Growth Mindset

Service-Oriented

It is preferred that qualified candidates also have:

Property Management Expertise

Project Property Oversight

Important Notes

• This recruitment may also be used to fill additional positions per business needs.
• This position offers flexible/hybrid remote work options.
• Travel is an expectation of the position and may be required on a regular, sporadic, or as need basis for off-site meetings, meetings with property owners, property inspections, or to attend or provide training.

In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position.

For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements.

Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.

• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Why WSDOT

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency.

Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace.

All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply.

Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter at alyssa.nastasi@wsdot.wa.gov. Please be sure to reference 26DOT-SWR-41326 in the subject line.