Program Specialist

Full Job Description

This position is in Human Resources and Administration (HRA), Management, Planning and Analysis (MPA), Human Resources Management Liaison Service (HRMLS) and serves as a Program Specialist responsible for administrative and technical work.

The incumbent is responsible for coordinating the human resources management liaison function to support the HRA mission. This not a virtual/remote position.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/27/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-5 position you must have served 52 weeks at the GS-4. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade.

You may qualify based on your experience and/or education as described below: General Experience: You must have 3 years of general experience, 1 year of which was equivalent to at least GS-4.

General experience is defined as experience analyzing problems to identify significant factors, gathering pertinent data, and recognizing solutions; planning and organizing work; and communicating effectively orally and in writing.

Examples of qualifying experience at the GS-4 grade level include: providing administrative support in completing program assignments to include preparation of documents and reports; providing customer support services to various customers; ensuring compliance with organizational policies; managing internal recordkeeping of office files and processes.

OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have a 4-year course of study leading to a bachelor's degree.

(Copies of transcripts are required at the time of application) OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of experience and education beyond high school. Example: An applicant has 2 years of general experience and 45 semester hours of college.

The applicant meets 67 percent of the required experience and 38 percent of the required education.

Therefore, the applicant exceeds 100 percent of the total requirement and is qualified for the position.(Copies of transcripts are required at the time of application.) You will be rated on the following Competencies for this position: Customer Service Reading Managing and Organizing Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

A resume which includes a list of all significant jobs held and duties performed, with dates specified in month and year, and indicates hours worked per week.

If military or a civilian Federal employee, you must include your rank and/or grade.

IMPORTANT NOTE: Only two (2) pages of your resume, starting at your work experience will be reviewed to determine your technical qualifications for this position based on the specialized experience.

Additional information beyond your resume (e.g., cover letters, links to additional information) will not be reviewed. In describing your experience, please be clear and specific.

We may not make assumptions regarding your experience. Overstating your qualifications and/or experience in your application materials may result in your removal from consideration.

Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

The Career Transition Assistance Plan (CTAP) provides eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies.

To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy.

To be found well qualified, in addition to meeting the qualifications listed above, applicants must meet the following qualifications: responds to customer inquiries on various HR matters or refers the customer to the assigned point of contact.

Information about CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Local Commuting Area: The local commuting area for this position is defined as a radius of 50 miles from Washington, DC.

This includes all locations that fall within a 50-mile driving distance from 810 Vermont Ave NW, Washington, DC 20420. Major Duties:

Major Duties Include: Providing administrative support in completing program assignments to include preparation of documents and reports. Managing internal record keeping of office files and processes.

Reviewing assigned workload and monitoring requirement status. Providing customer support services to various levels of internal and external employees within the Veterans Affairs.

Promotion Potential: The selectee may be promoted to the full performance level (GS-11) without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Full Time Compressed/Flexible: May be authorized at supervisor's discretion Telework: May be authorized at supervisor's discretion Virtual: This is not a virtual position.

Position Description/PD#: PD001280 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required