Part-time Project Support Assistant

Full Job Description

The part-time position reports to the Grants, Compliance and Special Projects Manager to support and serve as a Project Support Assistant for division project needs as requested. The position will provide logistical support to ongoing projects, assist with projects tasks and activities, assist maintaining division website, distributing public notices, grants data collection, as well as assist with monitoring online meetings to assist and support the Grants, Compliance and Special Projects Manager.

Requirements

• Works on continuous special projects as requested.
• Conducts research and gathers information relevant to special projects.
• Assists with division website maintenance, content, and design.
• Collects data for grant programs.
• Assists with set-up and monitoring audio and video for public meetings, chat functions for online presenters including conducting dry runs and testing equipment prior to meetings.
• Assists with distributing public notices through various channels such as constant contact, email and division websites.
• Prepares minutes for public meetings.
• Other duties as assigned.

Qualifications

• Excellent oral and written communication skills.
• Ability to utilize Microsoft suite (software applications including Word, Excel, PowerPoint, Outlook, Teams).
• Ability to adapt to a variety of tasks.
• Ability to prepare written notice and correspondence.
• Ability to utilize standard equipment for audio/video presentations.
• Ability to work to update and maintain division website.
• Ability to research and compile data.
• Ability to work independently.

Additional Information

• A high school graduate (or higher education level) is required.

• Experience in special projects support, project coordination, and/or administrative support preferred.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based.

When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application.

Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge.

You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us