General Office Assistant 5 - 7 Mail Room

Full Job Description

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.


This position is located in the Business Office Mailroom at Women’s Huron Valley Correctional. It performs a variety of duties related to processing facility mail as well as other Business Office activities. The position is responsible for processing all incoming and outgoing mail for the WHV complex, both staff and inmate mail. Processing incoming and outgoing inmate mail encompasses screening the mail (both paper and electronic) for contraband, suspicious/questionable communications and unauthorized fund deposits. The position also sorts and distributes all internal mail, meters postage, issues mail rejection notices when appropriate, performs various other duties and maintains records to ensure compliance with policies and procedures governing mail processing. WHV is a multi-level female correctional facility with over 2,000 beds.

Requirements

Education
Educational level typically acquired through completion of high school.

Experience
General Office Assistant 5
No specific type or amount of experience is required.

General Office Assistant 6
One year of administrative support experience.

General Office Assistant E7
Two years of administrative support experience, including one year equivalent to the intermediate level.

Additional Information

Certain positions may require a criminal history background check.View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/G/GeneralOfficeAssistant.pdf

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

**** REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards.

As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application. Ethical Standards and Conduct (Note: you do not need to fill out the form)

READ CAREFULLY -- TO BE CONSIDERED FOR THE POSITION YOU MUST DO THE FOLLOWING:

• Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
• Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
• If applicable, attach a copy of an official transcript(s).

Your education listed cannot be used to credential review you for a position unless a copy of an OFFICIAL transcript confirming your education is attached to your electronic application.

We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts.

Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.

• You must provide at least three professional references and their contact information to include phone number, and email address.
• Current MDOC employees must include their current supervisor as one of three professional references.

Failure to complete any of the above items may result in your application not being considered.

SUBMISSION OF AN APPLICATION FOR ANY POSITION DOES NOT GUARANTEE YOU WILL BE CONTACTED BY THE DEPARTMENT/AGENCY FOR FURTHER CONSIDERATION. ONLY THOSE APPLICANTS INTERVIEWED WILL BE NOTIFIED OF THE RESULTS.

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification.

All new employees will complete additional online training to successfully complete their non-custody new employee training.

Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator (Download PDF reader) for the agency that posted this position vacancy.