Fiscal Analyst 5 - Accounts Receivable and Travel Desk Supervisor

Full Job Description

The Washington State Department of Agriculture has been serving the state for more than 100 years.

Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment.

We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.

The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.

The Opportunity

The Financial Services program provides centralized budget, accounting, payroll, and benefits to support the agency and program operations.

Financial Services works to ensure budget and accounting operations are completed in compliance with state and federal guidelines as well as agency policies and procedures.

The Financial Services Program provides centralized budget, accounting, payroll, and benefits to support the agency and program operations. Financial Services works to ensure budget and accounting operations are completed in compliance with state and federal guidelines as well as agency policies and procedures.

This position ensures the requirements of the agency's cash receipting, accounts receivable, federal cooperative agreements/contracts, interagency agreements and travel reimbursement operations are met in support of agency/program operations. As direct support to fiscal operations, this position provides general governmental accounting expertise, policy compliance, general ledger reconciliation, research and advice on various accounting and agency business practices.

Important Notes:

Requirements

Some of the various responsibilities within this role:

Provide direct support to agency’s financial operations

• Supervise, coach, assign duties, manage performance, review and approve the work of four professional fiscal staff.
• Provide technical account support based on Generally Accepted Accounting Principles and OFM regulations, transcode decision and preparation of journal voucher adjustments, corrections, general ledger adjustment, and other various aspects of general accounting.
• Analyze reports and reconcile general ledger accounts to ensure accurate accounting records.
• Develop and maintain accounts receivable and travel reimbursement policies and procedures.
• Assist in fiscal year end close activities.
• Oversee implementation of new accounting systems and processes.
• Monitor in-process report for errors and assign to staff for corrections.

Provide support to the agency's Chief Financial Officer and Budget Manager

• Act as a liaison for and implementing the use of new accounting systems, work tools, and/or change the worked process set forth by OFM, the Chief Financial Officer, and the Budget Manager.
• Identify, recommend, establish efficiencies, and monitor compliance of work processes related to fiscal activity.
• Provide research and interpretation of agency policies and state regulations regarding travel and accounts receivable/cash handling.
• Develop draft fiscal policies as needed or determined by the Chief Financial Officer.
• Attend training, staff meetings, FMAC meetings, and other meetings relevant to communicating fiscal activities or improving fiscal operations.

Provide backup support for the Accounts Payable Supervisor, Grants Compliance Specialist, Employee Reimbursement Specialist, Cashier and Financial Advisor backing up all direct report positions

• Monitor, review, assure compliance, summarize expenditure activity, and prepare reimbursement requests for interagency agreements in support of Grants Compliance Specialist.
• Verify travel documents, review and process travel reimbursements, fiscal month-end and year-end reconciliations and prepares interagency contractual reimbursements.
• Process payments for program and interagency revenue transactions and reconciles discrepancies.
• Prepare daily deposits and revenue refunds.
• Advise and provide guidance to those who perform receivable processing activities.
• Conduct a variety of financial reviews and analysis of fiscal, grants, contracts or other financial data.

Qualifications

Who should apply?

Professionals with:

• Bachelor's Degree that includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting, or equivalent experience.
  

• Four (4) years of professional fiscal or accounting experience.

• Additional professional experience may substitute year-for-year for education, but not for the credit hours in accounting, auditing, or budgeting.

Preferred/Desired Qualifications:

• Two (2) years of experience working with AFRS, Financial Toolbox, Enterprise Reporting System, and Microsoft Great Plains (GP).
• Knowledge of Statewide Administrative & Accounting Manual (SAAM).
• Demonstrated intermediate level Microsoft Excel skills.
• Experience in developing policies/procedures and developing and providing training for staff.
• Ability to analyze complex RCWs, WACs, OFM Directives and GASB updates as related to accounts receivable and travel reimbursement activities.
• Knowledge of OFM travel rules OR Accounts Receivable (AR) experience.
  

Additional Information

Employee Benefits

• A healthy work/life balance, which may include flexible work schedules, and teleworking.
• WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave; click here for more information.
• 12 paid Holidays & Vacation and Leave Accruals.
• All Personal Protective Equipment (PPE) required will be provided by the agency.
• Commute Trip Reduction Program.

For more information about the Washington State Department of Agriculture, visit us at www.agr.wa.gov.

How to apply:

You must complete your careers.wa.gov profile and answer the supplemental questions. In addition to completing the online application, and supplemental questions applicants must attach the following documents to their profile to be considered for this position.

Applications with comments "see attachments" will be considered incomplete.

By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.

The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified, and documentation may be required.

Applications received via e-mail will not be accepted in lieu of applying through the state's on-line recruitment system.

Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted.

Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Work Authorization

• Candidates who are offered a job with WSDA must possess work authorization that does not require sponsorship by the employer for a visa now or in the future;

WSDA complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

• WSDA does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
• Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law.

Equity at WSDA

The Department of Agriculture recognizes, appreciates, supports, embraces, and respects all cultural identities and backgrounds while we collaborate in authentic ways.

We hire amazing people that share in the commitment to our Pro-Equity Anti-Racist (PEAR) strategic plan, our Healthy Environment for All (HEAL) Act implementation plan, and our unique needs and desires for belonging, respect, and inclusion.

We value the growth and development of our team members by providing equitable access to resources and opportunities for continuous learning, improvement, and advancement.

We strive to hire, cultivate, and retain a productive and dedicated workforce that reflects the communities we serve while we are committed to a workplace that celebrates our differences and supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics.

We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.

Veteran's Preference: Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service.

Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.

Contact Us

Should you have any questions regarding this position or the online application, contact the Human Resource Office at Recruitment@agr.wa.gov.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.

The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.