Cashiering Support (Fiscal Analyst 3)

Full Job Description

Keeping Washington Clean and Evergreen

The Department of Ecology is hiring a Cashiering Support (Fiscal Analyst 3) within the Financial Services Division.

Location:

• Headquarters Office in Lacey, WA.
• Upon hire, you must live within a commutable distance from the duty station.

Schedule: This position is required to work in the office five days per week and is not eligible for telework.

Application Timeline:

• Apply by April 23, 2026
• This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.

Requirements

In this role, you will manage highly detailed, high-stakes financial data while ensuring strict compliance with multiple regulatory frameworks, including state, federal, and Ecology’s internal policies.

This requires constant vigilance to maintain accuracy across complex systems, where even small errors can impact fee reporting, audits, and program funding.

Reconciling suspense accounts, processing refunds, and executing corrections demand deep analytical skill, fast turnaround, and the ability to troubleshoot discrepancies under tight deadlines.

Compounding this, you will also coordinate with program fee coordinators across the agency, maintain rigorous audit-ready documentation, and support continuous improvement efforts while still sustaining daily cashiering operations and providing backup coverage.

Balancing ongoing transactional workload with the need to prevent errors, enhance fiscal controls, and respond quickly to staff inquiries makes this role both technically demanding and operationally complex.

What you will do:

• Cashiering & Receivables Processing: Receive payments, record agency receivables, and execute cash receipting in accordance with Ecology policy and SAAM Chapter 85.

• Refunds & Account Research: Perform in-depth account research and process refunds in eHub; resolve customer and internal discrepancies.

• Transaction Review & Corrections: Review receivable/cashiering transactions for accuracy; process correction requests and implement corrective actions to prevent future issues.

• Compliance & Fiscal Controls: Ensure deposits and cash management processes comply with OST, OFM SAAM, and Ecology policies; recommend and maintain fiscal controls.

• Receivable Liaison & Fee Coordination: Collaborate with agency fee coordinators to support accurate accounting for program fee invoices and receivables.

• Financial Reporting & Ledger Analysis: Develop and distribute accounting reports to management, staff, and EPA; perform fiscal assessment/analysis of general ledgers used by the Revenue & Receivables Unit.

• Suspense & Fund Reconciliation: Assist with reconciling the Ecology Suspense account and reconciling funds tied to agency fees to ensure proper allocation and clearing.

• Customer Service, Policy/Procedure Development, and Continuous Improvement: Respond to staff inquiries on fiscal data; draft/improve fiscal procedures and forms; apply Lean or other methodologies to streamline processes.

Qualifications

For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website.

Required Qualifications:

Seven (7) years of experience and/or education as described below:

• Experience in accounting, auditing, or budgeting.
• Education involving a major study in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager, or Management Accountant OR Any degree which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
  

Examples of how to qualify:

• 7 years of experience.
• 6 years of experience AND 30-59 semester or 45-89 quarter college credits.
• 5 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
• 4 years of experience AND 90-119 semester or 135-179 quarter college credits.
• 3 years of experience AND a Bachelor’s degree.
• 1 year of experience AND a Master’s degree or higher.

Special Requirements/Conditions of Employment:

• Employee must read, sign, and abide by the Financial Services/Fiscal Office Agreement on Confidential Information (Part A), Internal Control Responsibility (Part B), and Safeguarding and Preventing Misuse of Ecology’s Data (Part C).

Desired Qualifications:

• Experience using Lean or other continuous improvement methodologies to achieve efficiencies and respond to customer needs.

If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply.

Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification.

At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.

Additional Information

Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Application Process

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities.

Qualified job seekers from all backgrounds are encouraged to apply.

How to Apply

Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:

• Cover letter, describing your interest in and qualifications for this position
• Resume

Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.

A resume will not substitute for the “work experience” section of the application or vice versa.

Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.

For detailed application information, please visit our Recruitment website.

Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful.

The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.

Need an Accommodation?

If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:

• Please contact us at 360-407-6186 or careers@ecy.wa.gov
• If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.

Questions?

• For specific questions about the position location options, schedule, or duties, please contact Jane Hicks at Jane.Hicks@ecy.wa.gov
• If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov

About the Department of Ecology

As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations.

Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy.

A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority.

We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.

We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work.

We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave, 11 Paid Holidays per year, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives, Combined Fund Drive, SmartHealth *Click here for more information

To learn more about Ecology, please visit our website, explore Working at Ecology, check out our Strategic Plan, and connect with us on LinkedIn, Facebook, Instagram, YouTube, or our blog.

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer.

We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.

Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.

Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

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