Fiscal Analyst 3 (FA3/FS)

Full Job Description

Fiscal Analyst 3 (FA3/FS)

71066346

Join the Financial Services (FS) division as a Fiscal Analyst 3 to help manage the fiscal integrity of critical programs like Apple Health and various behavioral health services.

In this role, you will perform essential accounting functions, including processing accounts payable and receivable, conducting financial analysis, and managing complex reconciliations to ensure our $14.5 billion budget remains on track.

This position offers telework flexibility for Washington residents with some on-site reporting to our Olympia office to support agency operations.

All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.

About the division:

Functioning as both the state’s largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.

There are three pillars to our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery.

This position is located within HCA’s Financial Services Division (FS), which in collaboration with other HCA divisions and a variety of external stakeholders and legislative partners, provides strategic financial expertise for Apple Health, Community Behavioral Health (CBH), PEBB and SEBB programs.

About the position:

Financial Services oversees the budget and compliance functions necessary to manage and monitor a $14.5 billion annual budget.

Functions include budget management, accounting, forecasting, professional and hospital rate setting, financial analysis, and payment/collection operations.

This division maintains a close working relationship with agency program, policy, and clinical divisions to ensure financially sound implementation and monitoring of program strategies.

It is also accountable to the Governor and legislature in ensuring HCA operates within its budget.

This Fiscal Analyst 3 (FA3) position works independently under general direction and is responsible for accounts payable and receivable processing, financial report analysis, reconciliations, and resolution.

The position reports directly to the Fiscal Analyst 5 within the Behavioral Health Accounting Unit.

This position is eligible to telework but is frequently required to report on-site to meet business need.

The default assigned work location of all Health Care Authority (HCA) positions – both on-site and telework eligible positions – is within the State of Washington. This position reports to Olympia, WA.

Frequency of onsite work will vary based on business and operational needs. HCA has currently suspended the ability to support out-of-state telework.

Requirements

Some of what you will do:

• Monitor, review, analyze, approve, and reconcile fiscal aspect of contract payments while ensuring compliance with contract terms, maximum monetary consideration, applicable fiscal policies, and procedures issued by HCA, the State of Washington and the federal government.
• Perform financial review and analysis of contract payments monthly to ensure accuracy of expenditures data; this includes the historical trend analysis for contract expenditures accruals and accordance to term and conditions; and compliance with state and federal rules.
• Monitor vendor billings to ensure payment of grant funded contracts are processed within the 90 days after the grant’s period of performance end date.
• Analyzes and prepare fiscal year close general ledger entries for interagency accruals. This included close coordination and communication with fiscal, program and other agency staff.
• Prepare journal vouchers as necessary to transfer and record expenditures in proper account codes to ensure the accuracy of accounting records.
• Process cash receipts, ensuring proper account coding is provided to ensure funds are credited to the appropriate funding sources.
• Ensure all required supporting documents are provided, work with program staff where needed.
• Evaluate fiscal data for completeness, reliability, accuracy, consistency, and accuracy.
• Develop and maintain spreadsheets for contract monitoring, to maintain program integrity, investigate and resolve fiscal issues.
• Prepares Oxford House payments for approved loan requests for housing.
• Prepares Recovery Residence payments for approved loan requests for housing and recording loan information in the loan tracker worksheet.

Qualifications

Required qualifications:

Qualifying candidates will meet one of the following criteria options:

Option 1:

Bachelor's degree or higher in financial field or certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant and professional experience in accounting, auditing, or budgeting.

Option 2:

Associate’s degree which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting, and two (2) years of professional experience in accounting, auditing, or budgeting.

Option 3:

Four (4) years of professional experience in accounting, auditing, or budgeting.

Note: A bachelor’s or master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.

Required competencies:

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Preferred qualifications:

• Expert level user of Microsoft Excel.
• Three years of experience processing billings and cash receipts for a large organization.
• One year of experience processing billings for contracts funded with federal grants.
• One year of experience using State of Washington Agency Financial Reporting System, including Financial Toolbox application.
• One year of experience using State of Washington’s Enterprise Reporting and Web-Intelligence applications.

How to apply:

Only candidates who reflect the required qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification.

To apply for this position, you will need to complete your profile which includes three professional references and attach:

• A cover letter that specifically addresses how you meet the qualifications for this position
• Current resume

To take advantage of veteran preference, please do the following:

• Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.
• Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in careers.wa.gov.

Additional Information

About HCA:

Functioning as both the state's largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.

There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery.

Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.

What we have to offer:

• Meaningful work with friendly co-workers who care about those we serve Voices of HCA
• A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values
• A healthy work/life balance, including alternative/flexible schedules and mobile work options.
• A great total compensation and benefit package WA State Government Benefits
• A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby.
• And free parking!

Notes:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.

HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency.

HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a diverse, inclusive workplace aligned with HCA’s mission.

Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace.

Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description.

Persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are also encouraged to apply.

If you have any questions about the required qualifications or how your experience relates to them, please contact us at HCAjobs@hca.wa.gov.

Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Lisa Fleming at (360) 725-1723 or lisa.fleming@hca.wa.gov.

The Washington State Health Care Authority (HCA) is an E-Verify employer. All applicants with a legal right to work in the United States are encouraged to apply.

E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

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