Fiscal Analyst 1 | CCCC

Full Job Description

Fiscal Analyst 1

Full Time | Permanent

Location: Cedar Creek Corrections Center | Littlerock, WA

Salary Range: $4,735- $6,356 Monthly

This position is represented by the Teamsters 117 bargaining unit.

The Washington State Department of Corrections is seeking a motivated and critical thinking team player to join the Cedar Creek Corrections Center (CCCC) team as a Fiscal Analyst 1!

The goal of this position is to ensure the accurate and timely management of agency resources by performing general fund accounting and reconciling general ledgers accurately and timely.

The candidate of choice must be able to pivot on a dime with daily tasks and deadlines.

As an FA1, this position is responsible for a multitude of tasks including local fund and general accounting activities to include daily deposits, journal vouchers, general ledger and purchase card reconciliations.

This position has a wide array of duties which include preparing gate release funds and arranging for transportation as requested on an incarcerated individuals release paperwork and accurately and efficiently processing deposit and withdrawal activity for locally held accounts.

This position requires a high level of collaboration and communication as you will participate in local team meetings, foster positive, ethical and professional workplace relationships, build positive relationships with your counterparts at other facilities to ensure you are using consistent best practices, and participate in active communication ensuring timely information sharing with customers including custody staff on possible security issues.

We are searching for a positive and fiscal focused individual who has a knack for accounting and joins in our vision to work together for safer communities. If this is you, we encourage you to apply!

A completed application packet will include:

• A cover letter regarding your interest in this position with our agency
• A detailed resume
• Three professional references

Requirements

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As a Fiscal Analyst 1, some of your duties will include:

• General Fund Accounting which includes:
  • Preparing, analyzing and GL Account Reconciliation
    • Preparing journal vouchers (JV) and A-19 warrants to record financial activity.
    • Recording financial activity into the Agency Financial Reporting System (AFRS)
    • Recording and reconciling reimbursable activities and ensure expenditures are cleared from the general fund by AFRS fiscal month close
    • Independently running Accounting for Local Funds (ALF) and Enterprise Reporting (ER) to analyze and reconcile AFRS General Ledgers for discrepancies and correct as appropriate
  • Incarcerated Individual releases: Apply policy 200.000 guidelines to payment of outstanding department debt and deductions from I/I sub-accounts required by statute and prepare release check from I/I’s account.\
  • Assisting the Local Business Manager with completing monthly and annual ACFR duties
• Local Fund Accounting which could look like:
  • Accurately and efficiently processing deposit and withdrawal activity for locally held accounts
  • Preparing and processing accounting entries for local accounts
  • Preparing monthly local fund financial reports, prepare and produce payment for local fund liabilities owed to the Department and other local funds, State of WA, and external entities to include other-State/Federal/County agencies and the courts
  • Entering daily deposit of cash receipts into Accounting for Local Funds (ALF) system

Other

Qualifications

What we need (required qualifications):

• High School Diploma or GED

Accounting 201 and Accounting 202 from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalentRegarding Accounting 201 and Accounting 202: If incumbent has credits in one of the two required courses and is enrolled in the second course at the time of the interview, they will be allowed six months from date of hire to achieve the required credits in the second course.

If credits in the second course are not achieved within six months of hire, it will be deemed a failure to successfully complete the review period.

• One (1) year of relevant experience

Relevant experience is defined as Fiscal Technician 2 or above level work

• Provided that a candidate possesses a degree focused on accounting or business management/administration:
  • An AA degree can be equivalent to 1 year of required work experience
  • BA degree or above can be equivalent to 2 years of required work experience

• Equivalencies to be reviewed by Comptroller/designee, degrees outside of focused areas will NOT count towards experience requirements

What will make your application stand out (preferred qualifications):

Additional Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.

Please include a minimum of three (3) professional references with your application.

A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.**Please note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.

You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details

This position may be allocated for telework.

Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time.

Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.

Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process.

Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority.

Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email mackenzie.conley@doc1.wa.gov or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.