Contract Specialist

Full Job Description

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The South Carolina Department of Public Health (SC DPH) are seeking a detail-oriented and organized Contract Specialist to oversee contract lifecycle management and payment processing.

This role serves as a key liaison between the Office of General Counsel (OGC) and Program Staff, ensuring compliance and efficiency in contract administration and invoicing.

Job duties will include, but are not limited to:

• Contract Lifecycle Management:

  • Develop, coordinate, monitor, and review assigned contracts and agreements.

  • Serve as a liaison between OGC and Program Staff to facilitate contract execution.

  • Follow up on and resolve issues with internal and external customers.

  • Assist with tracking and maintaining contract filing systems.

  • Ensure all contracts and agreements are fully executed and properly documented.

• Invoicing and Payment Processing:

  • Create purchase orders or funds reservations for all fully executed contracts, subawards, and grant agreements.

  • Verify invoice accuracy for payment processing.

  • Prepare invoices for submission through SCEIS.

  • Act as a liaison between Accounts Payable (AP) and Program Staff regarding payment status.

  • Monitor payments to ensure timely processing.

• Compliance and Oversight:

  • Stay informed of DPH, state, and federal regulations affecting contracts and invoicing.

• Additional Responsibilities:

  • Perform tasks assigned by the supervisor or upper management as needed.

Requirements

State Minimum:
A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency Minimum:
A bachelor's degree in business management, administrative services, or related studies and two (2) years administrative experience; OR an associate degree and four (4) years administrative experience; OR a high school diploma and six (6) years administrative experience. Proficient at using word processing software and spreadsheet applications.

Qualifications

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and SharePoint). Knowledge of the South Carolina Procurement Code and agency’s Procurement Manual Section 40.

Accounting and purchasing experience is beneficial.

Additional Information

DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

EDUCATION: Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation. Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

The South Carolina Department of Public Health offers an exceptional benefits package for (FTE) positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, & Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental leave
• State Retirement Plan and Deferred Compensation Programs