Clerical Supervisor 2

Full Job Description

Requirements

In this position, you will oversee the clerical staff within the county, providing guidance and support for various administrative functions.

Your responsibilities will include managing tasks related to personnel matters, payroll processing, leave management—including Family Medical Leave Act (FMLA) leave—benefits administration, accident reporting, worker’s compensation claims, employee performance evaluations, and travel arrangements.

Additionally, you will act as a Human Resource Liaison for the District, handling all HR-related activities concerning job vacancies and recruitment for both permanent and seasonal roles within the county maintenance office.

This will involve scheduling interviews, preparing necessary documentation, verifying candidate qualifications, and coordinating pre-employment drug and alcohol testing.

You will also be responsible for organizing appointments for random drug testing and for employees who have been absent for over 30 days.

Furthermore, you will manage the Summer and Winter temporary programs at the county level, assist with the interview process for seasonal and permanent positions, and facilitate the onboarding of new hires while overseeing the separation process for departing personnel.

Your role will include processing Employee Performance Action Requests (EPARs) for various employment changes, such as separations, retirements, and reclassifications, and serving as the primary contact for all human resources inquiries, job openings, and related guidance.

You will plan, organize, and delegate tasks to your team to align with County and District priorities, ensuring that work is completed accurately and thoroughly.

Lastly, you will coordinate the Employee Performance Review (EPR) process, maintaining and preparing EPRs and position descriptions for county employees, while assisting managers and supervisors in keeping these documents up to date.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Work hours subject to change based on seasonal requirements and operational needs.
• This position may require travel as needed.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Supervisor 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year as a Clerical Assistant 3 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Two years of as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• An equivalent combination of experience and training.

Additional Requirement:

• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.