Clerical Assistant 2

Full Job Description

Would you like to work in an office environment that is positive and friendly with a variety of work functions? Then Public Utility Commission (PUC) Office Services would be the place for you.

Within Office Services, we focus on friendly customer service and work as a team to complete a variety of tasks such as mail services, storeroom deliveries, event services, automotive, procurement, surplus, and duplicating/printing services.

This position will provide mail, duplicating and event services to help support operations throughout the Commission.

Come and join our team and enjoy the benefits of our unique work environment here at that PUC!

Requirements

In this position, you will be responsible for mailroom and duplicating/print shop services along with other duties throughout the Commission to help ensure operations are conducted efficiently and effectively. Duties include but are not limited to the following:

Mailroom Assistant:

• Responsible for providing mail and messenger services to the Commission.
• Processing a variety of mail by utilizing a mail machine, folder inserter, and other equipment.
• Maintaining a database of e-certified signatures and a spreadsheet of returned mail.
• Files daily reports and maintains records according to record retention schedule.

Duplicating Assistant:

• Serve as lead worker in the duplicating shop by utilizing copiers, binding, cutter, folder, and inserter equipment.
• Monitors email resource account for request.
• Process orders through PA Publisher

Other Duties:

• Event services: setup and tear down of equipment and furniture.
• Assist with surplus
• Assist with pulling and delivery of supplies
• Help to transport Executive staff state vehicles for service or cleaning when needed.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

Additional Information

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.