Clerical Assistant 3

Full Job Description

Join a team that keeps PennDOT running smoothly behind the scenes! As a Clerical Assistant 3 in Warren County, you will play an important role in making sure employee payroll, leave, and performance records are accurate and up to date for Forest County field and garage as well as Warren County garage. This is a great opportunity for someone who enjoys detailed work, helping others, and being a dependable part of a busy office. If you are looking for a job where your skills truly matter every day, this is the place to shine!

Requirements

In this role, you will serve as the primary timekeeper for Warren and Forest County crews while supporting payroll, performance reviews, and general office operations. You will help employees understand payroll processes and ensure all records are correct and submitted on time.

• Manage Payroll Tasks: Review, research, and correct payroll and leave issues, upload ePayroll records, and ensure all entries follow contracts and pay rules.
• Maintain Time Records: Track hours, overtime, shift differential, and out-of-class work using electronic check-off sheets and SAP reports.
• Resolve Errors: Investigate SAP system errors, determine causes, choose the correct procedures, and communicate solutions to employees.
• Support Performance Systems: Maintain Employee Performance Review schedules, update performance standards and position descriptions, and ensure required documents are completed and filed.
• Assist Office Operations: Answer phones and radios, enter customer concerns, process mail, handle waste agreements, and support staff when coverage is needed.
• Provide Employee Guidance: Educate staff on payroll rules, help with career development plans, and support knowledge sharing and succession planning.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.