Clerical Assistant 2

Full Job Description

The PA Human Relations Commission (PHRC) is searching for an individual who will thrive in a fast-paced office environment and is energetic, efficient, detail oriented, and has excellent customer service skills. We have an immediate opening for a Clerical Assistant 2 who will provide administrative and clerical support within our Pittsburgh regional office of PHRC.

If you have clerical experience and you would like a challenging and rewarding career that can make a positive difference in the lives of others, apply today!

Requirements

In this position, the Clerical Assistant 2 will provide a full range of support functions to the PHRC Pittsburgh Regional Office administrative, supervisory, legal, and investigative staff in order to expedite and ensure the mission of PHRC. The Clerical Assistant 2 will initiate the service of investigation process for complaints using appropriate software such as; Microsoft Word, Excel, Outlook and the PHRC Case Management System. Provides support and assists staff in preparing file folders for the case files and maintains office files. This position will provide assistance to visitors, addressing complaints; schedule or reschedule appointments as assigned; operate office equipment (e.g., photocopiers, scanners), manage supplies, and ensures the office environment is organized and efficient.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Pittsburgh. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
  

Qualifications

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

How To Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

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