Clerical Assistant 2- State Correctional Institution (SCI) at Camp Hill
Commonwealth of Pennsylvania
FreshPosted Mar 17
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Posted: March 17, 2026 (0 days ago)
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Clerical Assistant 2
Commonwealth of Pennsylvania
Department of Labor & Industry
Location
Pennsylvania, 17120
Salary
$36,108 - $53,105
per year
Type
Closes
April 1, 2026
Job Description
Summary
This job involves helping manage the admissions process for a state vocational center by handling referrals, scheduling new students, preparing letters and reports, and entering data into systems.
It's a supportive role in a government office that coordinates between different teams to get people into training programs.
A good fit would be someone organized and detail-oriented with basic office experience, who enjoys routine administrative tasks and working in a team environment.
Key Requirements
- Six months experience as a Clerical Assistant 1 or equivalent
- High school graduation or equivalent
- Combination of relevant experience and training
- Pennsylvania residency
- Proficiency in data entry and using systems like SIS and CWDS
- Strong organizational skills for scheduling and processing referrals
- Ability to type and prepare correspondence accurately
Full Job Description
Requirements
As the Clerical Assistant 2, you will receive and process referrals of prospective customers and prepare a utilization of the S Drive and student information system (SIS) for use by Admission Committee members during screening. You will follow existing procedures and upon receipt of an accepted case, schedule customers for admission based on existing program openings and guidelines.Other duties include:
- Types and prepares correspondence such as acceptance letters, rejection memos, memos requesting additional information and confirmation letters.
- Enters documents into CWDS. Reviews requests for additional information and outstanding referrals on a monthly basis and reports findings to supervisor.
- Generates a list of scheduled customers 4-6 weeks prior to admission date and sends list to designated supervisors for case assignments. Upon receipt, processes case assignment information, then prepares and distributes the Scheduled Admission List.
Work Schedule and Additional Information:
- Full-time employment.
- Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
- Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting salary of $36,108 (before taxes).
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
Telework: You may have the opportunity to work from home (telework) part-time, up to 1 day per week after completion of probationary period.
In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.
If you are unable to telework, you will have the option to report to the headquarters office in Johnstown, PA. The ability to telework is subject to change at any time.
Additional details may be provided during the interview.
Qualifications
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- Graduation from high school; or
- An equivalent combination of experience and training.
Other Requirements:
- You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
- You must be able to perform essential job functions.
How to Apply:
Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.
Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.
Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html
and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.
The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.
The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.
All diverse candidates are encouraged to apply.
Additional Information
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only.
You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting.
Your results will be provided via email.
Check your resume before applying to catch common mistakes