ADMINISTRATIVE SPECIALIST
Commander, Naval Information Warfare Systems Command (NAVWARSYSCOM)
FreshPosted Feb 9
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Posted: February 10, 2026 (0 days ago)
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Administrative Support Assistant (OA)
Military Treatment Facilities under DHA
Department of Defense
GS-4 Pay Grade
Base salary range: $30,286 - $39,372
Typical requirements: 1 year general experience. 2 years college or associate degree.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job is an entry-level administrative role in a military medical facility, where you'll handle everyday office tasks like managing files, answering calls, preparing documents, and supporting team meetings.
It's ideal for someone organized and detail-oriented who enjoys helping others in a structured environment, especially if you have basic office experience or relevant education.
No advanced skills are needed, but good typing speed and familiarity with common computer programs are key.
Key Requirements
- One year of specialized experience in administrative or clerical work, such as responding to inquiries, preparing correspondence, maintaining records, and using automated systems (or equivalent education/experience combination)
- Four years of education above high school in business, secretarial, or technical fields (or a qualifying mix of education and experience)
- Qualified typist with at least 40 words per minute typing speed (based on a 5-minute sample with three or fewer errors)
- 52 weeks of federal service at GS-04 level or equivalent if previously in a General Schedule position
- Eligibility under specific Department of Defense employment categories, such as disabled veterans, current DHA/DoD civilians, military spouses, or VEOA
- Proficiency in using automation software like Microsoft Word and Outlook for routine tasks
Full Job Description
About the Position: Serves as an Administrative Support Assistant (OA) in a Medical Treatment Facility (MTF) within the Defense Health Agency (DHA).
Participates in the department and performs routine administrative, recordkeeping and miscellaneous clerical work as it pertains to the department.
Supports the department and its programs to solve problems associated with administrative and clerical work.
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.
You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.
30 Percent or More Disabled Veterans Current Civilian Employees of the Defense Health Agency (DHA) Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Department of Defense (DoD) Transfer Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).
You will receive credit for all qualifying experience, including volunteer experience.
Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.
Additional information about transcripts is in this document.
Specialized Experience: One year of specialized experience which includes responding to routine inquiries, preparing correspondence, maintaining files or records; and using automated systems to perform duties.
This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).
OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.
OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.
To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60.
Add the two percentages. Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-04).
Major Duties:
- Posts, edits and prepares timecards for certification.
- Establishes and maintains files.
- Receives calls, greets visitors and directs inquiries to the supervisor or other staff members as needed.
- Provides guidance and assistance to others in the department.
- Responds to routine and non-technical requests for information.
- Prepares and arranges meetings and conferences for leadership within the department.
- Uses automation software to include Word, Microsoft Outlook, Microsoft PowerPoint, Microsoft Excel, etc.
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