Administrative Specialist

Full Job Description

This position is in the Farm Service Agency, Montana State Office, located in Bozeman, Gallatin County, Montana.

About the position: Assistant to the Administrative/Executive Officer and is responsible for assisting the Administrative/Executive Officer in administering programs, developing and implementing the administrative and HRM programs, and in providing a variety of administrative services to the State and County Offices (CO) and Federal General Schedule (GS) and non-federal CO employees.

In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement.

For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards.

Your application and resume must clearly show that you possess the experience requirements. If education is required or being used to qualify, you must submit a copy of your transcripts.

For the GS-11 grade level: You must have one year of specialized experience equivalent to the GS-09 grade level in federal service or comparable experience not gained through federal service.

Specialized experience is defined as: Experience independently performing a range of administrative specialties, such as contracting and procurement, management analysis, human resources management, budget and financial management, support services, and work measurement.

OR Education at the GS-11 grade level: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related.

OR Combination of Education and Experience: A combination of education and experience as listed above.

For the GS-12 grade level: You must have one year of specialized experience equivalent to the GS-11 grade level in federal service or comparable experience not gained through federal service.

Specialized experience is defined as: Experience performing and coordinating a full range of administrative specialties such as contracting and procurement, management analysis, human resources management, budget and financial management, support services, and work measurement.

In addition, experience includes planning, managing, executing, evaluating and facilitating the full range of administrative programs and operations.

The substitution of education is not qualifying for the GS-12 grade level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Time-in-Grade Requirement: If you are a current federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must meet time-in-grade (TIG) requirements of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled.

You must meet this requirement by the closing date of this announcement. Major Duties:

• Provide advice on and oversight of assigned administrative functions and recommends improvements.
• Participate in interviews with candidates for vacancies.
• Evaluates administrative reports and management practices in State and County Offices and develop recommendations for improvements.
• Provide advice on requirements and counseling on benefits, services and responsibilities.
• Provides a wide variety of administrative and technical support services.
• Assists in a variety of personnel management tasks.