Administrative Specialist III

Full Job Description

In addition to the current opening, this recruitment may be used to establish a pool of qualified candidates to fill future Administrative Specialist III positions throughout the Department of Natural Resources & Parks (DNRP) over the next six (6) months.

About the Role: The Capital Delivery Section of the Water and Land Resources Division is seeking an Administrative Specialist III to provide support for the section and leadership team, which includes the Section Manager and support staff, Unit Supervisors, and the unit workgroups.

In this role, you will provide a broad and varied range of administrative services, such as supporting budget and financial requests, problem solving, processes procedure and improvement development and general administrative functions for the section.

This position follows a hybrid work model, blending remote and in-person work.

The Water and Land Resources Division is at the forefront of King County’s efforts to protect and restore clean water and healthy habitat and strengthen the resilience of communities, environment, and infrastructure in the face climate change.

We are a dedicated workforce of more than 400 supported by an annual budget of ~$250 million.

WLRD has a strong track record of developing innovative strategies for protecting working farms and forests, restoring habitat, protecting water quality, and ensuring people have equitable access to green space.

We reduce flood hazards, manage stormwater facilities, and reduce toxic threats.

Our Environmental Lab and Science section maintain high-quality data sets used in long term-water quality trend analysis and use Best Available Science to inform decision making.

We house three salmon recovery forums and support the Land Conservation Initiative, which will preserve our last, most important natural lands and urban green spaces over the next 30 years.

Our forestry and agricultural programs help people protect their lands and support local food production.

Who Are We?

The Water and Land Resources Division (WLRD) is at the forefront of King County’s efforts to protect and restore clean water and healthy habitat and strengthen the resilience of communities, environment, and infrastructure in the face of climate change.

We are a dedicated workforce of more than 450 supported by an annual budget of ~$280 million.

WLRD has a strong track record of developing innovative strategies to protect working farms and forests, restore habitat, improve water quality, and provide county residents with equitable access to green space.

We house the Land Conservation Initiative, which aims to preserve our last, most important lands.

Our forestry and agricultural programs help individuals protect their lands and support local food production.

We house four salmon recovery forums where we collaborate with scores of partners to plan, design, and build habitat projects.

We partner with regional jurisdictions to help residents and businesses reduce the threats posed by production, use, storage, and disposal of hazardous materials.

We are the primary service provider to the King County Flood Control District, contributing to flood preparedness and constructing and maintaining facilities that restore rivers and reduce risk.

Our one true local service to unincorporated King County is stormwater management, protecting water quality, reducing flooding, and building and maintaining facilities.

Finally, we provide regional science and laboratory services to an array of customers, maintaining high-quality data sets used to assess water quality and habitat trends, and provide Best Available Science to inform decision making.

In two words, we are a watershed utility.

Requirements

Support Section in general purchasing (ordering general office supplies and field equipment, training and license registrations) and invoicing (capital projects and maintenance related utilities and other services) needs, including expense and mileage reimbursements for employees, and process transactions in the Oracle software system.

Assist with equipment and asset tracking and inventory.

Compose, prepare, draft, summarize, proofread and edit a variety of documents to ensure conformance with appropriate use of the English language, specialized terminology, and established procedures and county standards.

Perform complex word-processing tasks, including mail-merges, legal document production/preparation, maintenance and periodic updating of mailing lists and boilerplate documents.

Route documents for electronic signature through Docusign and Adobe Acrobat.

Utilize Microsoft’s Office 365 Cloud Suite (primarily SharePoint and Teams) to organize active electronic records that may include facility maintenance records, capital project files, technical program files, contracts, budgets, grants, payroll, legal documents and/or other records, as well as to track administrative processes and requests.

Utilize King County’s Content Management System software to archive inactive records in accordance with King County’s records retention policies.

Assist Administrator in process improvements and training staff in the use of these systems.

• Support other administrative services team members in customer service functions such as responding to public inquiries, onboarding new employees, and responding to staff inquiries regarding internal processes and procedures.

• Assist the Capital Delivery Section logistical needs with meetings such as meetings preparations, transcribing, note-taking, and scheduling assistance. This will pertain to support for WLRD sponsored meetings such as Annual Large Wood meeting, Cedar River Council, and Community open houses.

Qualifications

Qualifications You Bring:

• At least three years of general office experience providing administrative, technical, clerical and customer service support functions in a fast-paced environment.
• Ability to take initiative within the scope of the position; effectively plan, prioritize, and delegate workload on a daily basis while adapting to changes in a high-pressure fast-paced environment.
• Ability to work, make decisions, and remain a flexible team member in a team environment while working with and managing schedules of other staff.
• Demonstrated ability to communicate effectively, both in writing and verbally, to clarify and manage expectations, resolve problems, and build trust.
• Experience in purchasing, reconciling financial expenses and invoicing.
• Provide skilled support in preparation for section as well as public meetings, including scheduling, coordination, communication and material preparation.
• Basic working knowledge and skills using Microsoft Word, Excel, PowerPoint, Teams and Outlook.

• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, motivation, and a proactive approach.
• Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
• Interpersonal Savvy: Relating openly and comfortably with diverse groups of people.
• Resourcefulness: Securing and deploying resources effectively and efficiently.
• Organizational Savvy: Maneuvering comfortably through complex policy, process, and people-related organizational dynamics.

• Strong organizational, analytical and problem-solving skills and the ability to work independently on assigned tasks.
• Expert knowledge and skills using Microsoft Word, Excel, and Outlook; working knowledge and experience with, PowerPoint, Teams and SharePoint, expert user in Oracle.
• Knowledge of records management, and content manager systems.

Additional Information

Working Conditions:

Remote and Onsite Work Details: The Capital Delivery Section works in a hybrid model, with days in the office as well as telecommuting.

The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center, 201 S. Jackson St, Seattle, WA 98104.

Remote Work Location Requirement: Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely.

The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

Work Schedule: This full-time position will work a 40-hour work week. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible.

The typical work schedule is 8:00 a.m. - 5:00 p.m. Monday– Friday. Work outside the typical work schedule including early mornings, evenings and weekends may be required from time to time.

Application and Selection Process:
We are currently welcoming applications only from current King County employees. We value diversity, diverse perspectives and life experience and encourage people of all backgrounds to apply.

Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.

Please ensure that your application materials clearly detail how your skills and experience meet the minimum qualifications outlined in this posting.

Applications without the following required materials may not be considered for this position.

To apply, submit a:

• Complete Online Application with response to supplemental questions.
• Resume (not required but will be reviewed if submitted).
• Cover Letter (not required but will be reviewed if submitted).

Note: Additional documents won't be considered during minimum qualification screening.

Who to Contact: For more information regarding this recruitment, please contact Isaac Good at (206) 848-0576 or igood@kingcounty.gov.

Discover More About the Water Land & Resources Division: Visit our website.

Discover More About DNRP: Visit our website, explore an interactive map of our recent accomplishments and check us out at Facebook, X (formerly Twitter), LinkedIn, TikTok, Instagram, YouTube and Keeping King County Green News.

Sign up for Job Alerts to be notified of additional career opportunities with King County. Select the Natural Resources category for DNRP opportunities and explore other categories of interest.

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Are you ready to make a difference Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce.

To reach this goal we are committed to workforce equity.

Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards.

We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer: No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.