Administrative Services Specialist

Full Job Description

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

To be eligible at the GS-9 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a Combination of Education and Experience.

Specialized Experience: One full year of specialized experience equivalent to the GS-7 level.

Specialized experience is defined as experience performing applications commonly used budget and finance principles, practices and methods to perform a range of routine budget execution, formulation, financial reporting and internal control functions which support the district's financial management program.

In-depth knowledge of the federal budget cycle, including DOJ, EOUSA, OMB processes and requirements and extensive knowledge of the sources and types of funding available to support district activities and programs.

Knowledge of and skill in using the DOJ automated financial management systems to enter district financial data, track funds and develop reports.

Education: One of the following types of education in a related field (e.g., Criminal Justice, Law):a Master's or equivalent graduate degree (such as an LLB.

or J.D.); OR 2 full years of progressively higher-level graduate education leading to such a degree.

Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements.

In order to qualify based on a combination, graduate education must be in excess of 1 full year.

GS-11: To be eligible at the GS-11 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

Specialized Experience: One full year of specialized experience equivalent to the GS-9 level.

Specialized Experience is defined as experience performing detailed, intensive knowledge of the policies, precedents, goals, objectives, regulations, and guidelines of budget formulation and execution sufficient to analyze and evaluate continual changes in program plans and funding and their effect on financial and budget program milestones.

In-depth knowledge of the Federal budget cycle, including DOJ, EOUSA, OMB and Congressional budget processes and requirements and extensive knowledge of the sources and types of funding available to support district activities and programs.

Thorough knowledge of the USAO organizational structure, functions, program, strategic goals and administrative requirements.

Selective Placement Factor: A selective placement factor is determined to be essential for successful performance in this position.

Those candidates who do not meet the following selective placement factor will be rated "not qualified" for the position.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.

To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide a copy of your written notification of CTAP eligibility with your application.

Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Major Duties:

The assignments in this position are designed to prepare the incumbent to perform the duties and responsibilities of the target position.

While the major duties and responsibilities are essentially the same as the target position, work assignments are made for developmental purposes and the employee independently performs limited aspects of the overall assignments.

Duties are assigned in a manner that allow the employee to experience aspects of the higher-level assignments without the requirement for the higher-level knowledge and skills expected at the full performance level.

If selected for this position, you will join a well-respected team that is responsible for various support services within the Administrative Division.

Typical work assignments will include: Enters obligations, amendments, delivery and all actions into the official financial system. Monitors and tracks obligations and expenditures for the district.

Verifies that obligations and expenditures occur on a timely basis in accordance with regulatory controls and within the amounts programmed.

Develops procurement plans by reviewing previous history and market conditions. Analyzes support services processes and procedures.

Coordinates a variety of facility maintenance and/or repair activities for USAO workspaces.

Responsibilities will increase and assignments will become more complex as your training and experience progress.