Administrative Officer
National Park Service
FreshPosted Mar 13
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Posted: March 13, 2026 (2 days ago)
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Administrative Services Manager 1 - DHS - Division of Administrative Services - Kanawha Co.
State of West Virginia
DHS - Division of Administrative Services
Location
West Virginia, 25305
Salary
$43,357 - $75,789
per year
Type
Full-Time
More Management & Supervision jobs →Closes
March 30, 2026
Job Description
Summary
This job involves leading a team that handles bill payments for several state agencies, managing about $450 million in spending each year to make sure everything is paid on time and follows the rules.
It requires supervising staff, fixing any payment problems, and working with leaders on budgets and reports.
A good fit would be someone with experience in office management or finance who is organized, detail-oriented, and good at leading a small team.
Key Requirements
- Graduation from a regionally accredited college or university with a degree in a relevant field, or equivalent experience substituting on a year-for-year basis
- Four years of full-time paid administrative or supervisory experience in a related area
- Master's degree may substitute for two years of the required experience
- Ability to supervise a team of five staff members and manage workloads
- Knowledge of state and federal fiscal regulations, including the Prompt Payment Act
- Skills in implementing internal controls and resolving operational issues
- Valid driver's license may be required
Full Job Description
The Administrative Services Manager 1 leads the Accounts Payable unit within the Division of Administrative Services, overseeing payment operations for multiple agencies within the Department of Homeland Security. This position manages roughly $450 million in annual expenditures and ensures payments are processed accurately, timely, and in compliance with fiscal regulations, including the Prompt Payment Act.
Key Responsibilities
- Supervise a team of five AP staff, ensuring operational continuity and workload management.
- Oversee accounts payable processes to prevent backlogs and ensure timely payments.
- Maintain compliance with state and federal fiscal regulations.
- Implement internal controls and resolve operational issues affecting payment accuracy or timeliness.
- Collaborate with fiscal leadership to support budgeting, reporting, and agency financial operations.
This role is essential for maintaining legal compliance, preventing payment delays, and supporting the financial stability of multiple state agencies. Additional duties as needed.
Click The APPLY Link To Apply Online.
INSTRUCTIONS TO APPLICANT:
You must submit an application for each position of interest.
Your complete work history is used to qualify you for positions. Please be as detailed as possible and list all of your past employment in the Work Experience section of your application or you may attach it to your application with a resume.
If you have not previously submitted a copy of your official transcript or diploma, or licensure or training earned, you may attach it to your application or email it to applicantservices@wv.gov
If you have already submitted copies of these documents with other applications, please do not resubmit. You may contact Staffing & Recruitment at 304-414-1852 if you have any questions.
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Qualifications
Training: Graduation from a regionally accredited college or university with a degree in the area of assignment.Substitution: Experience as described below may substitute for the training requirement on a year-for-year basis.
Experience: Four years of full-time or equivalent part-time paid administrative or supervisory experience in the area of assignment.
Special Requirement: A valid driver's license may be required.
***Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment.***
Additional Information
Substitution: A Master's degree from a regionally accredited college or university may substitute for two (2) years of the required experience.
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