Administrative Officer
Veterans Health Administration
FreshPosted Mar 10
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Posted: March 9, 2026 (4 days ago)
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Administrative Services Assistant 1 - DHS - Division of Administrative Services - Kanawha Co
State of West Virginia
DHS - Division of Administrative Services
Location
West Virginia, 25305
Salary
$32,862 - $56,373
per year
Type
Closes
March 25, 2026
Job Description
Summary
This job involves providing everyday administrative help to the executive team in a state government office, including managing records for law enforcement training and certifications through a statewide database.
It also covers tasks like preparing for meetings, handling office mail and supplies, and taking notes during important discussions.
A good fit would be someone organized with clerical experience who enjoys supporting teams in a public service setting.
Key Requirements
- Graduation from an accredited college or university, preferably in public or business administration, accounting, industrial relations, communications, or a related field
- One year of full-time paid experience in a technical or advanced clerical role, such as Office Assistant 3 or Accounting Technician 3 level or higher, involving administrative services like accounting, budgeting, project monitoring, personnel, or procurement
- Substitution allowed: Additional qualifying experience can replace required education on a year-for-year basis
- Substitution allowed: Graduate study in relevant fields can replace required experience on a year-for-year basis
- Strong skills in documentation, record-keeping, and database management
- Ability to compose professional correspondence, take accurate meeting minutes, and handle office operations like phone answering and supply ordering
Full Job Description
This role provides critical administrative support to the Executive Team in keeping the office running smoothly while helping to manage the Law Enforcement Professional Standards (LEPS) Program and assisting maintaining the state-wide database (LEPSIS) for law enforcement certifications and qualifications.Key Responsibilities
LEPS Program Coordination: Assist in managing documentation and record-keeping within the Law Enforcement Professional Standards Information System (LEPSIS) to
track officer employment, training, and certification status. Assists the LEPS Program Manager with the monthly LEPS meeting preparations. Executive Support: Compose professional letters and memos for the executive team, record accurate meeting minutes for important meetings, and administrative tasks in support of the committees and subcommittees. Office Operations: Manage the front-office flow by answering phones, logging incoming mail, and ordering essential supplies. Open and track service tickets for office needs and report monthly copier counts.
Other duties as assigned.
Number of Vacancies: 1
Kanawha County
Click The APPLY Link To Apply Online.
INSTRUCTIONS TO APPLICANT:
You must submit an application for each position of interest.
Your complete work history is used to qualify you for positions. Please be as detailed as possible and list all of your past employment in the Work Experience section of your application or you may attach it to your application with a resume.
If you have not previously submitted a copy of your official transcript or diploma, or licensure or training earned, you may attach it to your application or email it to applicantservices@wv.gov
If you have already submitted copies of these documents with other applications, please do not resubmit. You may contact Staffing & Recruitment at 304-414-1852 if you have any questions.
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Qualifications
Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training.
Experience: One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year-for-year basis.
***Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment.***
Additional Information
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