Administrative Officer

Full Job Description

Acts as the Engineering Service spokesperson concerning administrative functions with facility management.Provides information, accepts commitments, secures and/or negotiates resourcesand services required to manage and execute the functional responsibilities of the organization.

Performs administrative management requirements in the Service. Applies new policies, provides advice on requirements, maintains administrative systems, and prepares administrative paperwork.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/16/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Professional knowledge of administrative principals and techniques such as organizing, planning and preparation of reports and budgets.

Establishment and formulation of policies, procedures and long-range administrative plans.

Orchestrating assignments and other personnel actions, writing position descriptions, preparing performance requirements and appraisals, and coordinating training and development.

Accurately preparing timecards for submission and processing; resolving timekeeping issues related to overtime, holiday pay, unscheduled hours, and various types of extended leave Evaluates facility program operations; identifies problems, inefficiencies, and potential problems; and develops recommendations for the solution of administrative problems and conflicts.

Creating presentation and reports ;coordinating and scheduling meetings; maintaining and updating department or service-level budget and financial needs .

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have: Successfully completed a Ph.D.

or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or an LL.M.

in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. (Transcript Required) .

OR, Combination: Equivalent combination of successfully completed graduate education and specialized experience (beyond the first two graduate years or 36 semester hours) and specialized experience to meet the total experience requirements.

The education portion must include graduate courses that demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

You will be rated on the following Competencies for this position: Administration and Management Analytical Thinking Decision Making Financial Management Organizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Establishes strategic goals and priorities; uses advanced business and organizational analysis to identify and assess problem definitions and potential solutions Creates framework for reviewing large volumes of unorganized data; probes for and points to subtle and unclear relationships in highly complex matters and evaluates the merit of problem definitions and potential solutions.

Anticipates the possible outcome of potential solutions; systemically identifies and resolves complex issues; educates senior leaders as to the solution.

Makes sound decisions when the data is extremely limited, conflicting or nonexistent and the solutions are unidentified Take appropriate risks in decision making while keeping the best interest of the organization in mind.

Weighs factors and perceives impact and implication of decisions in adversity or demanding situations Understands the mission, functions, and culture of the organization.

Demonstrates in-depth knowledge of organization policies, procedures, rules, regulations and guidelines. Educates others on organizational programs and policies.

Provides expert guidance to management and others on the budget, cost, programs, concepts, principles, polices, procedures and requirements.

Explains and recommends budget options to management and decision-making officials.

Develop and implement new procedures to prevent potential issues in the future related to budget, cost, schedule and expenditures.

Overseas, coordinates, creates, manages, and facilitates all administrative programs including formulation and implementation of budgets, local policies, training, etc.

for Engineering Service Independently analyzes and evaluates problems gathers data, makes recommendations, and devises solutions to systems administration, training management, and data management to improve workflow Develop, implement, maintain, apply, and continuously improve infrastructure (processes, policies, tools, etc.) for effectively managing administrative operations within the service.

Act as the liaison with the human resources office concerning personnel-related matters.

Work Schedule: Monday-Friday 7:30am-4:00pm ( subject to changed based om agency needs) Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PD03576O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized