Administrative Services Assistant 1-OSA-Finance-Kanawha Co.
State of West Virginia
FreshPosted Feb 12
✓ Fresh Listing
Posted: February 11, 2026 (1 day ago)
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Administrative Assistant (Office Automation)
U.S. Coast Guard
Department of Homeland Security
GS-3 Pay Grade
Base salary range: $26,979 - $35,074
Typical requirements: 6 months general experience. Some college or vocational training.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job is for an administrative assistant in the U.S.
Coast Guard's vessel documentation office in West Virginia, where you'll handle daily office tasks like managing correspondence, tracking files, and serving as the main point of contact for visitors and calls.
It's a supportive role that keeps the office running smoothly, especially with specific Coast Guard-related documents.
A good fit would be someone organized and detail-oriented with experience in office management and basic computer skills, who enjoys routine administrative work in a government setting.
Key Requirements
- At least one year of specialized experience equivalent to GS-07 level in federal sector, involving administrative functions like office management and correspondence review
- Proficiency in office automation tools, including word processing, spreadsheets, and presentation software
- Experience establishing and maintaining database records
- Ability to manage employee time and attendance as a lead
- Skills in handling specific files such as Bowater, Lease Financing, and Oil Spill Response, including tracking expiration dates and issuing reminders
- Strong attention to detail for reviewing outgoing correspondence for completeness, accuracy, and grammar
- Experience as a primary contact for office calls and visitors
Full Job Description
This vacancy is for a GS-0303-8, Administrative Assistant (Office Automation) located in the Department of Homeland Security, U.S.
Coast Guard, CG NVDC COMMERCIAL VESSEL DOCUMENTATION DIVISION -NVDC-1 in FALLING WATERS, West Virginia.
To qualify at the GS-08 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-07 grade level in the federal sector.
Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.
Examples of specialized experience include performing the following types of tasks on a regular basis.
Serving as an administrator responsible for general management and execution of administrative functions; Managing all day-to-day actions of the office, both routine and ususal.
Reviewing outgoing correspondence to ensure it is properly prepared, complete, and grammar is correct.
Establishing and marinating database records; NOTE: All experience statements (i.e., duties, specialized experience, or related applicable assessment) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position.
NOTE: Education cannot be substituted for experience at this grade level.
National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience. Major Duties:
You will serve as a Administrative Assistant (Office Automation) and be responsible for overall general management and execution of administrative functions.
Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include: Review outgoing correspondence.
Using a variety of software to include word processing, spreadsheets, and presentations. Primary contact for calls and visitors to the NVDC front office. Lead for employee time and attendance.
Manages Bowater, Lease Financing and Oil Spill Response files, leveraging expiration dates to issue reminder notices and ensure timely receipt of required responses.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.
Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments.
Decisions on requests for RA are made on a case-by-case basis.
If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision.
You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.
To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation Information
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