Administrative Assistant / 61058188

Full Job Description

Do you have a passion to provide meaningful contributions to your community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of South Carolina's children, families, and vulnerable adults? If so, the SC Department of Social Services has the right job opportunity for you!

Job Duties:

The Administrative Assistant provides complex and confidential support to the Child Welfare Training Director and Staff Development and Training Division (SD&T).

Performs general office management duties, develops reports, inputs data into the agencies Learning Management System, and assists with special projects (e.g, conference registration, etc.).

• Performs and manages general office management process for Child Welfare training, assisting with similar duties for the Staff Development & Training division, including but not limited to: managing trainers calendars and reserving training rooms/locations; managing travel processes and related items including expenses and reimbursements; maintaining and ordering supplies; assisting other administrative staff with managing division equipment (e.g., copiers, etc.) and securing repairs as needed; managing general typing, digital filing, and archiving training courses/cohorts and all accompanying materials professionally, efficiently - all done with confidentiality.

Assists Child Welfare Training Director and SD&T management with research, planning, and implementation of coordinated special projects.

Assist SD&T Division management with monitoring Training contracts with external partners who provide training for the agency.

Assist in developing detailed program reports, formulating and administering administrative policies and procedures; and providing input and/or training in administrative management practices and procedures resulting in work flow efficiencies.

• Ensures that personal identifying information (PII) is properly used, assessed, gathered, shared and disposed. Protects the agency networks and applications by safeguarding systems, equipment, and data.

• Perform and handle all other related duties and special projects as requested.

Requirements

A High School Diploma and relevant experience in business management, public administration, or administrative services, or a Bachelor's Degree may be substituted for the required work experience.

Additional Information