Administrative Assistant 3

Full Job Description

The agency reserves the right to make a hiring decision at any time after the initial screening date of January 2, 2025.

It is in the applicant’s best interest to submit materials before the initial screening. Are you organized, detail-oriented, and motivated with a knack for critical thinking?

If so, we have an exciting opportunity for you!

We're seeking a dedicated, proactive professional to fill our office Administrative Assistant 3 position providing high-level administrative and technical support to key leaders in our Enforcement and Operations Division. This full-time position is located at our office in Spokane, Washington.

In this position you’ll have the opportunity to take the reins on a variety of important responsibilities, acting on supervisors’ behalf for confidential matters and managing personnel, fiscal, and administrative tasks.

You’ll also be interfacing with the public and supporting field staff throughout the state while managing unit expenditures and budgets.

If you love a challenge and the opportunity for growth and development, then this is the job for you!

The Washington State Gambling Commission is a state accredited; limited-jurisdiction law enforcement agency whose mission is to protect the public by ensuring that gambling is legal and honest.

We are the only statewide agency that licenses and regulates an estimated $3.5 billion gambling industry comprised of Tribal, commercial, and nonprofit businesses.

Why Join Our Team: We are a small agency with approximately 120 employees and are committed to equity, diversity, and inclusion, fostering an inclusive work environment.

As a Washington state agency, we offer:

• Statewide Employee Business Resource Groups that bring together groups of employees with a common interest or characteristic.
• Professional development opportunities.
• Educational and career development aid.
• Public Service Loan Forgiveness eligibility.
• A comprehensive benefits package designed to meet the needs of you and your family. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more.

To learn more about our agency, we invite you to visit our website or watch why you should join our team.

Requirements

• Coordinate daily office operations, provide administrative and secretarial support
• Create and maintain division databases
• Create and coordinate training for units, divisions and agency staff
• Maintain current agency policies
• Manage purchasing and budget for the division
• Coordinate travel for division staff
• Serve as an evidence officer for the Spokane office
• Serve as ACCESS Terminal Agency Coordinator

Qualifications

Required Qualifications:

High school diploma or GED; AND

Three years of progressively responsible experience in office, clerical, bookkeeping or general administrative work; OR

Formal education and/or training in office or clerical occupations, bookkeeping or accounting may substitute year-for-year for the experience requirement.

Must be extremely organized and able to multitask

Preferred/Desired Qualifications:

Join our onsite team to collaborate directly with colleagues and be part of our dynamic workplace environment. This position requires working onsite and in-person at our Spokane office.

Additional Information

Special Requirements/Conditions of Employment The WSGC is a licensing, regulatory and law enforcement agency.

Therefore, applicants must be willing to undergo and be able to pass an extensive background investigation, which includes a criminal history check, credit check and fingerprinting.

Applicants will be required to sign a release authorizing the background investigation.

Information obtained from background checks will not necessarily preclude employment.

In addition, you must:

• Be eligible to work in the United States.
• Maintain a Driver's License valid in Washington State.
• Not serve as an officer or manager of any corporation or organization that conducts a lottery or gambling activity, including tribal gaming activities.
• Refrain from gambling in tribal gaming activities and all gambling licensed activities.

HOW TO APPLY

Interested candidates may apply by submitting the following items:

• A complete application.
• Introductory letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement.

Provide at least three (3) professional references with current contact information as part of your application.

A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

NOTE: As part of our hiring process, we require an employment reference for the preferred candidate from their current or most recent supervisor.

If the preferred candidate is a current or recent state employee, we will also review the personnel file as part of our process. References are typically contacted after interviews.

General suggestions for creating a good application packet

• Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications.

Carefully read each of the supplemental questions and respond completely to each one.

Pay attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the experience.

Detail the types of work you performed, the work products, etc., to demonstrate 'how'.

• Specifically include all your work experience doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained experience or skills.

Do NOT include your salary history. Wage/salary depends on qualifications or, if applicable, rules of promotion.

The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified, and documentation may be required.

Applications with comments such as "see attachments" or "N/A" in the supplemental question responses will be considered incomplete.

The Washington State Gambling Commission is an equal opportunity employer.

Individuals with disabilities needing assistance in the application process or needing this job announcement in an alternative format should provide contact information via email to recruitment@wsgc.wa.gov.

Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

For questions regarding this recruitment announcement, email us at recruitment@wsgc.wa.gov or call 360-252-9964.