Administrative Specialist III -BU

Full Job Description

The Seattle Fire Department is seeking a temporary, benefitted, full-time Administrative Specialist 3 to join the Operations Administration Division.

This position will provide administrative support the Department’s post-incident analysis program, standard operating guidelines, and scenario-based training.

This is a one-year assignment expected to end in late 2026. The position will operate out of Seattle Fire Department’s Headquarters building in Pioneer Square. Some remote work may be available.

Requirements

• Create multi-media content (static images/graphics/diagrams and animated/video content) for post-incident analysis reports, standard operating guidelines, and scenario-based training programs.
• Conduct research for standard operating guidelines, vet and fact check by reviewing multiple sources, and collaborate with stakeholders from across the Department.
• Edit draft standard operating guidelines documents for accuracy and completeness, ensure standardized format is followed, and produce and disseminate final documents.

Participate in the Department’s post-incident analysis program by researching, saving, and transcribing incident radio communications, collecting pictures, attend team meetings, editing draft documents, and producing final reports.

Create 3D images of incidents by replicating conditions and units’ deployment.

• Compose quarterly reports of significant incidents for leadership.
• Provide administrative support for scenario-based training programs, including note taking, scheduling meetings, following up with action items, and scheduling training sessions for Operations members.
• Other duties as assigned.

Qualifications

Requires three years of office clerical support experience (or a combination of education, training, and/or experience which provides evidence of the ability to perform work of the class).

A successful candidate will also possess the following experience and skills:

• Experience using Adobe Creative Cloud or similar programs for creating multi-media content (static images/graphics/diagrams and animated/video content).
• Experience writing case studies and after-action reports, including researching, vetting, fact checking, and producing reports for a large audience.
• Technical writing experience including drafting, editing, fact checking, and producing procedural documents for a large audience.
• Proven ability in developing and implementing quality assurance and control methodologies.
• Research, data management, project management and analysis experience.
• Proficiency in using Microsoft Teams, SharePoint, and OneDrive as essential business tools. Experience using Microsoft Power Platforms (Power BI, Power Apps, Power Automate) greatly preferred.
• Demonstrated ability to work well under pressure, multi-task, working independently, using good judgment with attention to detail, and working within time frames.
• Demonstrated strong written, oral, and interpersonal communication skills with the ability to effectively communicate with peers, external partners, and those in leadership positions.
• Ability to collaborate with stakeholders from across multiple divisions, manage complex and/or competing needs and priorities, and ensure all stakeholders’ needs are met.
• Strong analytical skills.

Additional Information

The full salary range for this position is $38.21 - $44.51 per hour.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members.

The Seattle Fire Department is looking to create a diverse team of hardworking, committed individuals with a passion for public service and who are deeply aligned with our City's values of Race and Social Justice.

The City of Seattle is an Equal Opportunity Employer.

Applicants are considered for positions without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, disability, marital status, veteran status, gender identity, political ideology or any other basis prohibited by federal, state and local laws.