Administrative Specialist III (Elections Specialist Lead)

Full Job Description

This is an amazing opportunity to be engaged in the election process! The Department of Elections is searching for an energetic and resourceful professional who likes to get stuff done.

The Administrative Specialist III in the Elections Department combines an exciting environment with the opportunity to cultivate talents and apply a variety of skills.

The ideal candidate will thrive in an innovative, fast-paced environment and will not hesitate to roll up both sleeves, work hard, have fun, and get the job done.

This position will lead processes, projects, and people within the Opening work area of Ballot Processing. This will include leading, coaching, mentoring, and training temporary and regular staff.

Leads may also provide assistance and/or participate in long-term cross-training in multiple work areas to meet organizational agile efforts.

This is a great opportunity for a person with strong communication and interpersonal skills.

Who We Are: King County Elections (KCE) manages voter registrations and elections for more than 1.4 million voters in King County, one of the largest vote-by-mail counties in the United States.

KCE's mission is to conduct accessible, secure, and accurate elections.

As a leader in providing inclusive elections, KCE is focused on core values of accuracy, equity, integrity, service, teamwork, and transparency.

The team at KCE is committed to ensuring all King County voters can get registered, cast their ballot, and make their voices heard. Learn more at www.kingcounty.gov/elections.aspx.

Who May Apply: This position is open to the general public and all King County employees. Applications will be screened for qualifications and completion of all the required materials and forms.

The most competitive applicants may be contacted for further steps in the selection process. Materials Required to Apply: A completed online King County employment Application.

A Resume and Cover Letter are required and should be attached before submitting your application.

The cover letter should describe how your skills and experience meet or exceed the requirements of the job.

Work Location: The work associated with this position will be performed through a combination of mandatory on-site work with some telecommuting work as needed.

The work site for this position is the Elections Building located at 919 SW Grady Way in Renton.

Work Schedule: This position is subject to the provisions of the Fair Labor Standards Act and is overtime eligible. The workweek is typically 40 hours per week, Monday through Friday.

This position is expected to be able to work during sudden changes to schedule that may include early mornings, late nights, weekends, and holidays during designated election times.

Mandatory overtime (including weekends or evenings) will be required during elections and other peak work periods.

Requirements

• Lead, organize, and coordinate ballot opening and inspection work activities.
• Provide training and direction to diverse work groups.
• Improve work processes, address quality control issues, and document procedures and work instructions.
• Develop spreadsheets, word documents, and reports; review documents for proper formatting and accuracy.
• Research and resolve questions, problems, or inquiries from staff, citizens and/or stakeholders.
• Communicate and coordinate hand-offs to and from other work groups.
• Distribute workload, provide direction and monitor the quality and completion of work in the ballot opening area.
• Complete daily reconciliation of ballots received, opened and sent to scan.
• Select, research and report specialized or technical information from varied system or process sources, i.e. spreadsheets and customized database applications.
• Assist manager in monitoring and projecting how many results will be produced each day.
• Provide clear communication to election observers and other stakeholders regarding process and status updates.

Qualifications

• Experience providing oversight to a diverse group of workers in a team focused environment.
• Demonstrated ability to provide excellent verbal and written communication including instruction, training, and feedback.
• Work experience that includes maintaining and tracking data and data analysis.
• Experience presenting information to large diverse audiences.
• Demonstrated ability maintaining a professional demeanor and providing timely and reliable customer service.
• Demonstrated skill in handling stressful situations effectively while maintaining composure.
• Experience maintaining confidentiality, while sharing the right information with the appropriate people.
• Demonstrated ability managing quickly changing priorities and quickly changing information. Ability to multi-task in a busy environment.
• Ability to work cooperatively with a variety of individuals in a team environment.
• Demonstrated comfort with the use of Microsoft Excel, Microsoft Word, email and electronic record filing systems to create correspondence and spreadsheets, send and receive information, access and analyze data, and develop reports and outreach materials.
• Demonstrated ability to receive feedback with grace and introspection and incorporate it into making meaningful changes.
• Demonstrated ability to learn quickly when facing new situations and opportunities.
• Demonstrated ability to approach tasks with energy and a sense of urgency, take on new opportunities, and handle tough situations.

Additional Information

Travel to work locations throughout King County with limited or no public transportation services is required. A valid Washington State Driver's License is required to operate King County vehicles.

Physical Requirements: The duties in this position are performed in an office setting and may be required to lift at least 25 pounds and up to 50 pounds in a team setting.

Union Representation: This position is represented by Teamsters, Local 117, Professional & Technical and Administrative Employees.

Hybrid Work EnvironmentThe work associated with this position will be performed through a combination of mandatory onsite work complemented with some telecommuting work and meetings as needed.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection, where they can reliably perform work and remain available and responsive during scheduled work hours.

King County has a robust collection of tools and resources to support working remotely.

The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work in the department's hybrid environment.

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?

Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce.

To reach this goal we are committed to workforce equity.

Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards.

We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) EmployerNo person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply If you are interested in pursuing this position, please follow the application instructions carefully.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.

For more information regarding this recruitment, please contact: Reeshema Lewis Sr. HR Business Partner Email: Reeshema.Lewis@kingcounty.gov