Group Program Registration Specialist (Administrative Specialist I)
City of Seattle
RecentPosted Jan 6
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Posted: January 12, 2026 (2 days ago)
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Administrative Assistant 1
State of Washington
Dept. of Corrections
Job Description
Summary
This job is for an administrative assistant at a Washington state prison, where you'll handle office tasks like scheduling, taking meeting notes, managing correspondence, and supporting a correctional program manager in a minimum- and medium-security facility.
It involves working with confidential information, coordinating with staff and families, and keeping everything organized in a busy environment.
A good fit would be someone detail-oriented with office experience who can stay professional under pressure and enjoys helping create safer communities through corrections work.
Key Requirements
- High School Diploma or Equivalent
- Two years of progressively responsible office experience
- Strong organizational skills for coordinating office operations and scheduling
- Proficiency in composing, typing, and managing confidential correspondence and reports
- Ability to take and distribute meeting minutes and serve as a liaison between staff and external parties
- Experience with filing systems, tracking grievances, and handling administrative tasks like interviews and supply orders
- Discretion and confidentiality in handling sensitive information related to staff and incarcerated individuals
Full Job Description
Administrative Assistant 1
Airway Heights Corrections Center
Full-time | Permanent
Represented by Teamsters 117
Salary Range: $3,936 - $5,213 Monthly
The Department of Corrections is seeking a highly motivated and qualified individual for the position of Administrative Assistant 1 at Airway Heights Corrections Center.
Airway Heights Corrections Center is a 2000+ bed incarcerated individual facility located approximately 10 miles west of Spokane. The prison consists of a main facility that houses medium- and long-term minimum-custody incarcerated individuals. A separate perimeter adjacent to the main facility accommodates a minimum-security unit for incarcerated individuals with minimum-custody or lower.
Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.
A completed application packet will include:
- A cover letter regarding your interest in this position with our agency
- A detailed resume
- Three professional references
Requirements
Duties include but are not limited to:
Facilitating one CPM representing the CPM's goals and interests at a 2,100-bed minimum/ medium security correctional facility, performing administrative and office management duties in addition to providing direct administrative assistance.
Coordinate and organize office operations for CPM's Chain of Command, work commitments, status of projects, and nature of contacts.
Attend, take and prepare minutes of meetings as requested, provide information and report conclusions to CPM and their respective units/ developments. Schedule CPM to attend various meetings.
Serve as liaison between CPM and other staff members, other departments, agencies, incarcerate families and the community transmitting and requesting status information.
Qualifications
Required Qualifications:
- High School Diploma or Equivalent.
- Two years of progressively responsible office experience performing duties that included keyboarding or typing skills are desirable.
Preferred/Desired Qualifications:
- Type 50 words per minute accurately.
- Experience with a variety of software applications.
- DOC experience preferred.
Additional Information
Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES:
- This recruitment may be utilized to fill more than one position.
- A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
- Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
Please include a minimum of three (3) professional references with your application.
A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.
If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.**Please note: Phone number AND email address are required for all professional references.
We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.
A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.
When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.
You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.
The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.
https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
Telework Details
This position may be allocated for telework.
Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time.
Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.
Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process.
Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority.
Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.
Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
- Remote/telework/flexible schedules (depending on position)
- Up to 25 paid vacations days a year
- 8 hours of paid sick leave per month
- 12 paid holidays a year
- Generous retirement plan
- Flex Spending Accounts
- Dependent Care Assistance
- Deferred Compensation and so much more!
PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email josalyn.cork@doc1.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
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