Administrative Assistant 1

Full Job Description

This is a non-merit position. Candidates must follow the instructions in the "To Apply" section. Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise.

Terrace Hill, the Iowa Governor’s Residence and National Historic Landmark, located at 2300 Grand Ave in Des Moines, IA is seeking candidates for the position of Administrative Assistant 1.

If you have a passion for history and are excited about sharing Terrace Hill with the public through events, programs, and communications, then we want you on our team!

Why Us?

At Terrace Hill, we are not just looking for an administrative assistant – we’re searching for a communications and events professional to join our small but talented team.

The right candidate will appreciate Terrace Hill’s 157-year-long history and understand the staff’s role in preserving and enhancing the property and programs of Terrace Hill for future generations of Iowans to enjoy.

As the Communications & Events Coordinator and Administrative Assistant, you’ll play a pivotal role in coordinating Terrace Hill’s programs, events, and tours. This is an opportunity to work at a unique historic site and make a genuine impact at the home of Iowa’s governor.

What You’ll Do:

The position of Communications & Events Coordinator and Administrative Assistant is a public-facing role, serving a variety of roles to share Terrace Hill’s events, programs, and tours with the public, including:

• Coordinating and supporting Terrace Hill and rental events by preparing, confirming, and tracking action plans for each event.
• Coordinating and executing all publicity and media for Terrace Hill events, including creating press releases; posting on public calendars; placing and confirming all paid advertising; and scheduling TV and radio interviews.
• Carrying Terrace Hill’s branding guidelines forward in all photography, video, and graphic design needed for event publicity and social media.
• Maintaining the Terrace Hill website and social media pages, elevating Terrace Hill’s online presence and ensuring accurate and engaging information for all.
• Developing and distributing Terrace Hill’s monthly email newsletter, consistently delivering polished and engaging content.
• Answering the central phone line, always representing Terrace Hill and the state of Iowa in a friendly and professional manner.
• Assisting the Public Service Manager 1 to carry out program responsibilities, including: monitoring the purchases of supplies/equipment; preparing all invoices and Pcards for payments; documenting all item expense codes and maintaining and appropriately filing electronic copies of receipts; and submitting all reimbursement requests in relation to Terrace Hill activities.
• Proactively seeking opportunities to improve Terrace Hill’s operations; conducting research and proposing strategic actions that help our decision-making process.
  • Maintaining meticulous records, ensuring that our information is not only up-to-date but a useful asset in meeting and exceeding our goals.

What’s in it for you?

You’ll work alongside a talented team at a one-of-a-kind historic site, while enjoying competitive compensation and a comprehensive benefits package.

The State of Iowa offers a great total compensation package including:

• Iowa Public Employees' Retirement System (IPERS) (Employee contributes 6.29%/State of Iowa contributes 9.44%)
• Retirement Investors Club (RIC) (Employer Sponsored Retirement Plan) (State of Iowa matches up to $75/month)
• Health, Dental and Vision Insurance (See below for more details)
• Vacation Leave (96 hours/year)
• Sick Leave (144 hours/year)
• Paid Holidays (9 days/year)
• Flexible Spending Accounts
• Life Insurance ($20,000 paid for by the State of Iowa)
• Long-Term Disability Insurance

For additional information on benefits click here. Our Benefits at a Glance outlines the amazing benefits for this position.

E-Verify and Right to Work

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees.

Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States.

The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization.

For more information, please visit www.e-verify.gov.

Qualifications

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

Graduation from an accredited four-year college or university with a bachelor's degree in any field.

A total of four years of education (as described in number one) and/or full-time experience in accounting, secretarial, or office support work collecting, compiling, reporting, examining and/or editing numerical data; coding and qualifying people for benefits, licenses, or other transactions; preparing and keeping budgetary accounts and projections; organizing and implementing office support operations; advising on procedural processes; or other work that provided direct support and exposure to substantive agency programs, where one year of full-time experience is equal to 30 semester hours of education.

Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as a Secretary 2, Clerk Specialist, Public Service Supervisor, Accounting Technician (any level), Purchasing Assistant, or Human Resources Technical Assistant.For additional information, please click on this link to view the job description.