Administrative Assistant 2

Full Job Description

Are you ready to make a meaningful impact behind the scenes in Iowa’s correctional system? As an Administrative Assistant 2 with the Iowa Department of Corrections – Second District in Ames, you’ll play a vital role in keeping our operations running smoothly. This position is perfect for detail-oriented professionals who thrive in fast-paced environments, enjoy organizing information, and want to support a mission-driven team making a difference every day.

Hours: Monday - Friday 8:00 AM - 4:30 PM
Location: Ames Probation/Administration Office in Ames, Iowa

What You'll Do
As Administrative Assistant 2, you'll perform a variety of complex administrative and support tasks that ensure efficiency and accuracy across departments. Key responsibilities include:
• Prioritize and complete confidential high-volume administrative and operational tasks.
• Maintain high standards of accuracy in documentation to ensure records are transparent, auditable, and fully compliant with state and local regulations.
• Serve as primary representative for district management with the public, governing boards, and external stakeholders.
• Perform strategic procurement and vendor management.
• Identify operational inefficiencies and implement structured processes. This includes creating and monitoring workflows that support recruitment, professional development, and general district operations.

What We're Looking For
We’re seeking someone who has:
• Strong attention to detail, organizational skills, and the ability to multitask
• Effective communication skills—both written and verbal
• Familiarity with Microsoft Office, data entry, and modern office systems
• A customer service mindset with a team-first attitude
• The ability to handle confidential information with professionalism

What We Offer
We have a competitive total compensation package for all our full-time employees, including:
• Hourly pay ranging from $23.75 to $34.91, depending on experience
• Comprehensive benefits package, including health, dental, vision, long term disability, and life insurance
• Iowa Public Employee Retirement System (IPERS) Retirement Package
• Generous paid time off, including vacation, paid holidays, and sick leave accrual.
• Opportunities for professional development
• Retirement Investors Club (Employer Sponsored Retirement Plan with employer match)
• Employee Assistance Program for support when you need it most
• Employee Discount Programs from a variety of vendors (vision, cellular, fitness, and more)

Take the next step in your career and apply today to join our dedicated team.

E-Verify and Right to Work
The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.

Qualifications

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

1. Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness).
2. A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.
3. Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1

For additional information, please click on this link to view the job description.