Administrative Assistant 2

Full Job Description

The Iowa Racing and Gaming Commission (IRGC) is seeking a highly motivated, skilled, solution-oriented, and enthusiastic individual to join as an Administrative Assistant in our main commission office at 6200 Park Ave Des Moines, IA 50321

Who We Are

IRGC’s mission is to administer the laws and rules for gambling and wagering in Iowa in order to ensure the integrity of licensees and their operations, maintain public confidence in regulated gambling and wagering activities in Iowa, and promote economic development for the citizens of Iowa.

What We're Seeking

We are looking for a dedicated professional who is reliable, detail-oriented, and proactive.

The successful candidate will demonstrate strong organizational skills, the ability to handle sensitive information with discretion, and a positive attitude.

If you thrive in a fast-paced environment and are eager to contribute to our team, we encourage you to apply. This position is a 40-hour-per-week role with full-time benefits.

It is a Monday–Friday position with standard office hours. Some travel will be required.

Desired qualifications include:

• Clerical procedures, including word processing, managing files and records, designing forms, and other office procedures and terminology.
• Great attention to detail and a high level of organizational skill.
• Excellent written and oral communication skills.
• Comfort with responding to a high volume of inquiries and prioritizing clerical work.
• Experience working with diverse populations in a team environment.
• Commitment to providing a high-quality service.
• Displays high standards of professional and ethical conduct.

What You'll Do:

• Assist program coordinator with administrative rules, legislative proposals, policies and procedures
• May represent program manager in meetings or making presentations as needed
• Prepare training schedules and travel, monitoring and staying within program budget
• Draft presentation materials
• Draft, maintain, and update forms
• Gather data from other states and compares with Iowa
• Prepares data summaries, graphs, and charts for use in reports and speaking engagements
• Provide information, interpret and explains rules/policies/regulations
• Prepare or preaudit weekly wire deposits
• Prepare or preaudit deposits for licensing fees and fines
• Verify deposits
• Track and prepare reports of fees received year-to-date and yearly
• Receive self-reports from licensees on criminal or disciplinary proceedings
• Make the travel and hotel arrangements, create the agenda, and send out submission deadlines for the commission meetings.
• Attend commission meetings take notes and prepare minutes

What We Offer

In addition to providing a positive work environment, we offer a great compensation package for all our full-time employees, including:

• Robust benefits, including excellent health, dental, life and vision insurance.
• Generous paid time off, including vacation, paid holidays, and sick leave accrual.
• Opportunities for professional development.
• Flexible Spending Accounts for medical and dependent care.
• Iowa Public Employee Retirement System (IPERS) Retirement Package.
• Optional 401A plan with employer contribution.
• Retirement Investors Club (Employer Sponsored Retirement Plan).
• Employee Assistance Program for support when you need it most.
• Employee Discount Programs from a variety of vendors (vision, cellular, fitness, and more)
• For additional information on benefits click here.
• Excited to pursue the next step in your career? Apply today!
• Background check required.

E-Verify and Right to Work

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees.

Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States.

The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization.

For more information, please visit www.e-verify.gov

Qualifications

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness).

A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.

Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1.For additional information, please click on this link to view the job description.