Administrative Assistant 1

Full Job Description

Are you interested in a career where you can positively impact the lives of people seeking a second chance?

The Pennsylvania Board of Pardons (BOP) is looking for an administrative professional to join our team.

This position focuses on providing administrative and office support to ensure operations are conducted efficiently and effectively.

Take advantage of this exciting career where you have the opportunity to make a real difference!

Requirements

As an Administrative Assistant 1 within the Office of the Board of Pardons, you will review clemency applications and clearly communicate with the applicant or representative to obtain additional information as required for all eligible cases and amend applications as necessary. A comprehensive understanding of all aspects of the clemency process is vital in order to best assist applicants and explain the procedure and all possible outcomes. This is complex work involving attention to detail and accuracy in the review of an application, court documents, and criminal history records. You will have the opportunity to aid applicants and their representatives with use of the electronic application system, as needed.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hour work week
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Additional Requirements:

• You must have one or more years of experience with reviewing processes and procedures within an office setting.
• You must have one or more years of experience in entering and tracking data within a website/database.
• You must have one or more years of experience in the maintenance and retention of records.
• You must have one or more years of experience in reviewing documentation received from outside organization to ensure accuracy.
• You must have one or more years of experience in community outreach.
• You must be able to perform essential job functions.

Legal Requirement:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.