Administrative Officer I

Full Job Description

Are you ready for a one-of-a-kind career experience? The Pennsylvania Treasury Department's Bureau of Unclaimed Property is seeking an Administrative Officer I in its Vault. This is not your typical office job, our vault safeguards tangible unclaimed property, and you will play a key role in ensuring its integrity and proper handling. If you are detail-oriented, ethical, and excited about a role that combines responsibility with a truly unique environment, the PA Treasury Vault is waiting for you. Apply today and become part of a team that safeguards Pennsylvania's unclaimed treasures!

Requirements

The Pennsylvania Treasury Department is an independent agency led by the elected State Treasurer and one of the largest state treasuries in the country, serving as custodian of more than $150 billion. Treasury plays a critical role in state government operations, acting as the custodian, investor, and disburser of funds for nearly all state agencies. Treasury also offers a wide range of programs and services to Pennsylvania families, including the PA 529 College and Career Savings Program; the PA ABLE Savings Program for people with disabilities; and our work to return more than $4 billion of Unclaimed Property to its rightful owners. A wealth of information is available at www.patreasury.gov.

As an Administrative Officer I, you will be part of a team that manages and protects valuable unclaimed property for Pennsylvanians. In this role, you will provide direction to vault staff to ensure operations run efficiently and accurately. You will oversee inventory and reconciliation of tangible unclaimed property, review Holder reports, and coordinate recording actions with the Division of Holder Reporting and Compliance. You will assist with auction preparation, implement workflow improvements, and provide training to employees as needed. Additional responsibilities include scheduling vault tours, supporting opening and closing procedures, and maintaining strict security protocols. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must be able to work onsite in Harrisburg, Pennsylvania daily.
• You must have the ability to learn web-based utilities or to learn relevant software.
• You must possess a strong attention to detail and the ability to work independently on assignments.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience in administration, inventory, or auditing
• One year of experience using Microsoft Word and Excel
• Supervisory experience

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

• Your application must include a resume.
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.