Administrative Assistant 1 (090201)

Full Job Description

This position is in the General Government (GGU) bargaining unit at a range 12.

This position is open to Alaska Residents only.

Please check our Definition FAQ to determine if you qualify.

What You Will Be Doing:
Air National Guard's Administrative Assistant 1 plays a critical role in managing and maintaining all Real Property records and activities for Alaska Air National Guard facilities at Eielson Air Force Base. This position ensures full compliance with the Master Cooperative Agreement (MCA Appendix 1021E) and all applicable governing regulations. As the the new Administrative Assistant 1, you are directly responsible for validating property assignments and ensuring the accuracy and integrity of all real property documentation within the Facility Management functional area. Additionally, this role serves as the primary liaison to building managers, property owners, and contractors by coordinating facility coding and supporting the oversight of general maintenance and facility upkeep.

Our Mission and Our Culture:
The DMVA and AK Air National Guard, ensures mission readiness by supporting airmen skilled in strategic airlift, air defense, and combat support across all assigned missions. Our core values—Stewardship, Integrity, Readiness, Compliance, Accountability, and Teamwork—guide every action within the Facility Management division. The incumbent’s expertise in Real Property management directly supports these values by ensuring the accuracy and reliability of critical infrastructure records and enabling effective facility maintenance. This role is essential to sustaining a fully mission-capable organization in support of both state and national missions.

Benefits of Joining Our Team:
Joining our team means engaging in meaningful work that directly supports the critical mission of the Alaska Air National Guard and contributes to the defense and readiness of both the state and the nation. We are committed to career advancement and professional development, offering ongoing training and opportunities to expand expertise within the specialized field of Real Property and Facility Management. Our division supports work-life balance through a consistent and predictable 37.5-hour work week, potential eligibility for incidental telework, and access to unique installation amenities such as fitness and recreation facilities. Team members receive reliable bi-weekly compensation and join a dedicated organization that values stability, collaboration, and long-term professional growth.

The Working Environment You Can Expect:
This position is located at Eielson Air Force Base and offers access to base amenities, including fitness facilities, recreation centers, dining options, and ample parking. The work environment is professional and collaborative, combining independent responsibilities with regular coordination alongside the Engineering Assistant, Base Civil Engineer (BCE), and Deputy Base Civil Engineer (Deputy BCE).

Who We are Looking For:
We are interested in an energetic, detail-oriented individual who enjoys a variety of challenging duties and is committed to individual and professional growth. To be successful in this position, a candidate will possess a foundational knowledge in the following position-specific competencies:

• Real Estate: Knowledge of real estate principles, practices, markets, and values.
• Accounting Operations: Knowledge of general ledger accounting and the control/subsidiary account relationships and reconciliation techniques, including accounts receivable, accounts payable, and disbursing officer's accountability.
• Customer Service: Uses computers, software applications, databases, and automated systems to accomplish work.
• Data Management: Knowledge of the principles, procedures, and tools of data management, such as modeling techniques, data backup, data recovery, data dictionaries, data warehousing, data mining, data archiving, data disposal, and data standardization processes.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class.

They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency.

They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines.

A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

To learn more about the Division of Alaska Air National Guard and our Mission, visit: https://dmva.alaska.gov/

*NOTE * SPECIAL NOTICE - Eielson (BASE) ACCESS * NOTE*

The successful applicant must pass a federal background check to qualify for military base access, which is required with this position's work location on base.

The background check will include fingerprinting.

All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access.

Also, you must be able to maintain the clearance throughout your employment.

If using a private vehicle this will require a valid Alaska Driver License, proof of vehicle insurance, and a valid State of Alaska vehicle registration.

State employees are guests at Eielson AFB; clearance and access is not within the State's control.

Special Note: In addition, in some cases employees must be able to obtain and maintain a Common Access Card (CAC). As part of the examination process, a background check investigation, including a criminal records check, will be conducted. Conviction of a crime will not automatically preclude appointments. The circumstances involved in the conviction will be considered.

Requirements

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR
Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of advanced clerical experience include:

-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Qualifications

Please read the information below carefully, this applies to your application submission: Ensure your application meets the minimum qualifications for the job class, carefully review the job description and compare it with your work history, training, education, licenses, and certifications.

Highlight relevant experiences and credentials that directly align with the job requirements and organize them clearly in your application to demonstrate your qualifications effectively.

For Position Specific Competencies:
The State of Alaska (SOA) uses four levels of proficiency to measure and describe an applicant’s level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task. There are four proficiency levels: Mastery, Fluency, Literacy, and Discovery.

Required documents due at the time of interview:

• If you are a current or former State of Alaska employee, provide your last two (2) performance evaluations or if you have never been employed with the State, please provide three (3) professional letters of recommendation if evaluations are unavailable.
• Three (3) professional references we may contact by phone (must include position titles, and your current supervisor and one former supervisor).
• Include official college transcripts if using education to meet minimum requirements.

Notice: You will not need to bring these documents if you have already attached/submitted with your application package.

Special Requirements: This position retrieves real property files located in other areas of the facility. Requires the position to do essential squatting/kneeling to access filing cabinet drawers and involves bending over/twisting to pull large files from cabinets. Works with these files on a daily basis. Files must be returned and locked every day.

Bargaining Unit:
If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question.

Education:If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application.

If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.

Transcripts must be attached at the time of application, submitted to the contact information below, or provided at the time of interview if you are using education to meet the minimum qualifications.

If you cannot attach it to your application, email or fax it to the contact provided in the job posting.

Special Instructions for Foreign Education: Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable.

If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.

It is your responsibility to provide such evidence when applying.

Notice: The State of Alaska does not provide VISA Employer sponsorships.

Work Experience: If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time.

Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met.

If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

Notice: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.

Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

Multiple Vacancies: This recruitment may be used for more than one (1) vacancy.

The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.

Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

Application Notice: You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/

EEO Statement: The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aids or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Notice: If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Additional Information

Workplace Alaska Application Questions & Assistance: Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are in the Juneau area.

Requests for information may also be emailed to: recruitment.services@alaska.gov

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Contact Information: For specific information in reference to the position please contact the hiring manager:

Andrea Jones

Administrative Officer 1

TEAMS/Office Phone: 907-987-6721