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Administrative Assistant 1 PCN 030322
State of Alaska
Law
Location
Alaska, 99811
Salary
From $24.62
per hour
Type
Closes
March 10, 2026
Job Description
Summary
This job is for an administrative assistant in the Alaska Department of Law's Juneau office, where you'll handle front desk duties like greeting visitors, managing calls and mail, scheduling, and providing some support to legal staff on tasks such as record keeping and travel arrangements.
It's a team-oriented role in a friendly environment that values professionalism and work-life balance.
A good fit would be someone reliable with strong people skills, attention to detail, and at least six months of office experience who enjoys helping others and learning about government work.
Key Requirements
- Six months of advanced clerical experience, such as Office Assistant 2 or equivalent roles
- Or a combination of six months post-secondary/vocational education and advanced clerical experience (e.g., three semester hours equivalent)
- Strong customer service skills to anticipate and meet internal and external needs
- Excellent interpersonal skills, treating others with courtesy, sensitivity, and respect
- High attention to detail in performing thorough and conscientious work
- Ability to maintain a professional reception area and handle varying workloads
- Residency in Alaska (must qualify under state definition)
Full Job Description
This position is open to Alaskan Residents only.
This recruitment is exempt from the Hiring Freeze (Administrative Order 358).
What You Will Be Doing
Serve as the primary point of contact at the front desk by greeting and assisting clients and visitors, answering and directing phone calls, managing incoming and outgoing mail, scheduling appointments, and maintaining a professional and welcoming reception area.
Additionally, work closely with the Administrative Officer, Office Manager, and other Administrative Assistants to complete essential administrative functions.
This position may also provide varying degrees of legal support to attorneys, paralegals, and law office assistants in the Division.
Responsibilities may include; procurement of supplies and equipment; case management of department records; coordinating and processing travel; and more.
Mission and Culture
The Department of Law upholds the rule of law, protects public safety, and provides high quality legal representation to executive branch agencies for the benefit of all Alaskans.
The Department of Law is committed to excellence in our work.
We will maintain the highest standards of ethics and professionalism to promote exceptional legal representation to the state through a valued and well-trained team of attorneys and administrative professionals dedicated to public service.
Our team values integrity, success, positivity, creativity, and empowerment.
The incumbent can expect to be relied on for their strengths as well as given opportunities for professional development as part of a focused team.
Benefits of Joining Our Team
We offer opportunities to learn about the judicial system; engage with the three branches of government; prepare for trainings, hearings, trials, etc.; and provide vital support to State agencies. People who thrive in our office are those who arrive each day with a willingness to learn and tackle new challenges.
The Working Environment You Can Expect
This position primarily supports the Juneau office. The work environment is collegiate, friendly, and easy-going. The work speed varies day-today and ranges from bustling to steady-paced. The Civil Division is an organized and tightly run ship with great pride in working hard and maintaining a healthy work-life balance.
Who We Are Looking For
- Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
- Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Requirements
Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.OR
Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:
Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
Qualifications
If selected for an interview, the applicant must provide the following:
- Most recent performance evaluations.
Application Notice
You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application.
If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully.
Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.
Education
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application.
If you have not obtained a degree, please indicate the number of units completed.
Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.
Transcripts can be attached at the time of application or provided at the time of the interview.
Special Instructions for Foreign Education
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above.
If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.
education programs; or an accredited U.S.
post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution.
It is your responsibility to provide such evidence when applying.
Work Experience
If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time.
Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met.
If they are not, the applicant may not advance to the recruitment interview and selection phase.
Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Background Check
The successful candidates must pass a comprehensive background investigation, which includes a criminal history check.
EEO Statement
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).
Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P.
O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.
Workplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For applicant password assistance, please visit the reset password page.
Additional Information
Check your resume before applying to catch common mistakes