Accounting Technician

Full Job Description

The position is located in the Finance Office, Accounting Section, at the VA Ann Arbor Healthcare System. The position acts as the Primary Agent Cashier and is located at the Main Campus.

Performs analysis and reconciliations of accounts, records, and reports. Maintains several subsidiary ledgers and schedules that support general ledger balances.

Audits account balances for accuracy and processes necessary correcting and adjusting entries. Provides technical and procedural guidance to clerks.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/02/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-6 position you must have served 52 weeks at the GS-5. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. *Award SF-50 do not show required information.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: possessing substantive knowledge of banking practices and currency, maintaining cash flow, balancing accounts daily to assure that the disbursing fund and collections are properly accounted for, and submitting treasury You will be rated on the following Competencies for this position: Accounting Accounting Operations Communication Principles of Accounting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is mainly sedentary. There is some walking, bending, lifting and carrying of light objects. Work Environment: The work is performed in a normal office setting.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

MAJOR DUTIES AND RESPONSIBILITIES Any or all of the following duties may be performed at any time: Accounting Support 60% The incumbent performs clerical, assistant, or technician level work in support of a budget, accounting, auditing, fiscal and financial management function.

Performs budget administration support, financial systems support, cash processing, and accounting technician work.

Duties include such things as: - Examines, verifies, and maintains financial accounts and accounting data and classifies accounting transactions including the verification of the accuracy and completeness of the accounting data across multiple appropriations.

- Receives and analyzes various types of documents to determine propriety, validity, budget, expenditure limitation, completeness and correctness of accounting data.

Verifies which appropriation and general ledger accounts a document and subsequent accounting transactions will affect; establishes routines for input of these transactions.

Assigns transactions that will have the proper accounting effect.

- Incumbent audits or processes obligations, payments, adjustments, travel requests, travel vouchers, cost transfers, purchase card transactions, VRQ's (vendor change requests), accruals, deposits, bills of collection, Personal Funds of Patients (PFOP) postings, offsets, reconciliations, reviews, ad hoc reports, etc.

- Assists with reviews of outstanding undelivered orders and accounts payable to determine appropriate follow up action. Correspondence is prepared to respective services.

- Cost transfers include, but are not limited to, EW's (a type of cost transfer) for correcting erroneous costing on purchase orders and three-part ET's (a type of cost transfer).

- Reconciles accounting systems output with input for accountability. Maintains control of receipts, disbursements, and logs. Maintains control of funds obligated and funds expended.

- Analyzes documents for accuracy and authorization, such as the Financial Indicators Report, obligations and payments.

Determines proper cost centers, budget object codes (BOC), appropriations and fund control points to be entered into a computerized cost accounting system.

All documents must be verified for accuracy and completeness of accounting data prior to entry.

Also verifies the accuracy and completeness of documents to ensure that service or supplies have been certified as to receipt.

- Documents financial transactions to assure a proper audit trail, including but not limited to proper and complete documentation of follow-up on reconciliations, and back-up documentation for accounts receivable.

Assigns transactions that will have the proper accounting effect. - Monitors and makes input to current vendor file so that vendors may be paid promptly under the FMS system.

- Reviews pending items and ensures that follow-up action is taken on all items pending for excessive periods of time.

- Research issues, including, but not limited to vendor issues, missing payments, and rejects.

- Incumbent has technical responsibility for the maintenance, auditing, and reconciliation of the general and subsidiary ledger accounts, for the preparation of accurate and timely reports, and for the control of funds.

Determines the nature of errors and makes adjustments in the correct appropriation to a variety of interrelated accounts. - Maintains control of receipts and deposits and related tracking mechanisms.

- Ensures the timely preparation of reports for VISN, Department of Treasury, VA Headquarters, and local management.

- Knowledge of fiscal procedures is required to audit and research documentation used. Must have the ability to evaluate documentation, draw conclusions and make sound recommendations.

- Responsible for working with numerous different unrelated systems, such as Financial Management System (FMS), Integrated Funds Distribution, Control Point Activity, Accounting and Procurement System (IFCAPS), Veterans Information Systems Technology Architecture (VISTA), Invoice Payment Processing System (IPPS), G-Invoicing, Beneficiary Travel Self Service System (BTSSS), Federal Records System (FRS), Federal Travel System, Accounts Receivable, Microsoft Outlook, Excel and Office and Internet Explorer.

- Assists and consults control point users and other customers throughout the Medical Center, providing expert advice and guidance concerning Fiscal and financial policies, procedures, regulations, etc.

*See more duties located in the "Additional Information" section. Work Schedule: Monday - Friday 8:15am to 4:45pm Telework: Ad-Hoc Agreement but it is limited to extremely rare circumstances.

Virtual: This is not a virtual position. Position Description/PD#: Accounting Technician/PD93186-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved