Accounting Technician

Full Job Description

The Primary purpose of this position: is to perform work in Fiscal Service. This position reports to the Chief, Accounting Section.

The Organizational Location of the Position is: Accounting Section, Fiscal Service, VA North Texas Healthcare System (VANTHCS) Dallas, TX.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/02/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Specialized experience includes: Experience in auditing payment documents received from various sources such as vendors, employees, Beneficiary Travel, Patient Funds, and the Agent Cashier for correctness AND Reconciles and balances the Accrued Services Payable and Undelivered Orders Reports.

Post payments to obligation documents when payment is processed AND Experience with general ledger accounting and the control/ subsidiary account relationships and reconciliation techniques, including accounts receivable, accounts payable, and disbursing officer's accountability.

Physical Requirements: The work is sedentary, but some walking, bending and lifting is required as in a normal business environment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Employee reviews and approves requisitions for services, supplies, real property, equipment, and adjustments for all appropriations (including GPF & CWT) for the medical center.

Obligating documents are received in IFCAP, processed, and transmitted to FMS. Reviews and approves all receiving reports for transmission to FMS and CAPPS.

Researches all daily rejects for miscellaneous orders, service orders, contracts, A&E orders, receiving reports and amendments and makes corrections as necessary to resubmit transaction to FMS.

Review daily CAPPS listing to determine if receiving reports are needed.

Audits payment documents received from vendors, employees, Beneficiary Travel, Patient Funds, and the Agent Cashier for correctness. Forwards invoices to service that require certification.

Processes invoices for payment in FMS or forwards invoices to the Online Certification System or CAPPS as appropriate. Post payments to obligation documents when payment is processed.

Processes 2237 and 1358 obligations and modifications on a daily basis according to accuracy, validity, and funding availability.

Performs comprehensive audits, analysis, evaluations and related procedures for the purchase card system as required.

Review records to determine accuracy of costing, timeliness of reconciliations, and appropriateness of purchases.

Evaluates the internal controls to detect weaknesses in control procedures and recommends action. Insures proper accounting procedures are enforced to accurately record financial transactions.

Prepare written reports on the results of audits, reviews, and evaluations. Performs and submits Austin Purchase Card Reviews by required deadline.

Offsets US Bank convenience checks against obligation documents in a timely manner. Examines credit memos and reclaims from vendors to determine appropriateness.

Valid reclaims are processed online in FMS. Valid credit memos are forwarded to Austin FSC for processing.

Actively directs and performs research of current accounts, historical data, source documents, etc., to develop and explain detailed information not otherwise readily available.

Develop comparative data which may reflect complex relationships between accounts and time periods. Identifies significant changes and determines related transactions and causes.

Provides detailed recommendations for improvement based on the above process. Assist in training of personnel in the use of OLCS, FMS, CAPPS, and IFCAP.

Reconciles and balances the Accrued Services Payable and Undelivered Orders Reports in FMS and IFCAP monthly. Conduct follow-up with service line to determine appropriate action to resolve aged item.

Responsible for issuing bills of collection when necessary. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: Ad-hoc Virtual: This is not a virtual position.

Position Description/PD#: Accounting Technician/PD08696A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized