Supv Systems & Procedures Analyst

Full Job Description

This position is located at VA Financial Services Center (FSC) in Austin, TX, under Financial Payroll Service, The supervisor performs advisory duties and serves as the focal point for staff advice and coordination on all matters pertaining to the organization's payroll operations by providing program management oversight for the Payroll Field Operations team for planning and support while ensuring VA's payroll is reported and recorded timely and accurately.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/22/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade.

Selective Placement Factor: Experience to provide direction, structure and resources to achieve mission and act as focal point for staff advice and coordination on all matters pertaining to payroll systems, to include timekeeping systems which support payroll and accounting operations.

You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Vast experience administering payroll systems designed to track, reconcile, and report on agency operation and maintenance funding and/or appropriations, allotment restrictions, accounts, and financial reports for operating officials and management.

Monitor and report on the status and progress of work. Prepare reports and maintain records of work accomplishments and administrative information.

Accurately compile and summarize narrative information related data in accordance with prescribed procedures and regulations where available.

Supervisory or Lead experience to provide direction, structure and resources to achieve mission and act as focal point for staff advice and coordination on all matters pertaining to Operations and Maintenance of a nationwide payroll program to include expert in analyzing and resolving complex issues related to various aspects of the payroll system?

You will be rated on the following Competencies for this position: Analysis and Problem Solving Communications Financial Systems Lead or Supervise Strategic Thinking Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary.

Typically, the employee sits comfortably to do the work; however, there may be some walking and standing required to attend meetings, seminars, and conferences with other VA employees and other government agencies.

Some travel to VA field facilities may be necessary.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies.

To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy.

To be found well qualified, must meet the qualifications below Ability to oversee the functions assigned, in addition to providing direction and supervision over work Experience analyzing payroll or financial data to identify issues and recommend solutions that impact processes or operations.

Experience applying or evaluating internal controls or quality review processes to ensure accuracy and resolve issues.

Experience implementing or supporting process or system improvements to enhance efficiency or reduce errors. defined under Specialized Experience.

Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Local Commuting Area: The local commuting area for this position is defined as a radius of 50 miles from Austin, TX. This includes all locations that fall within a 50-mile driving distance from .

Major Duties:

The initial application review cut-off for this job announcement is 100 applications. The first 100 applications received will be considered first.

Applications received after the initial cut-off number (100 applications) may not receive consideration unless otherwise requested by management.

If management requests additional certificates, applicants will continue to be reviewed in groups of 100 in the order they applied.

This position is aligned under Payroll Operations Service, Management Reports Division (MRD).

Major Duties: This position leads a Customer Service Team in Payroll Field Division, within the Financial Payroll Service at the Financial Service Center.

Provides program management oversight of customer service payroll operations while ensuring the VA's multi-billion-dollar payroll is reported and recorded timely and accurately.

Serves as a first-line payroll supervisor to a team of clerks, technicians, and analysts in the grades of GS 4 to GS 11, ensuring the delivery of world-class financial support to both internal and external customers.

Provides in-depth analysis on system performance and provides expert technical support to include developing system requirements and evaluating program enhancements.

Outlines policies, program requirements, objectives, and resource limitations.

Monitors and controls the payroll process in the centralized payroll environment by ensuring timely recording, coding, balancing, and scrutinizing for inaccurate accounts or transactions.

Exercises independent judgment in planning, organizing, and directing the technical aspects of assigned programs within these constraints. Establish guidelines and performance expectation for staff.

Develops initiatives to streamline processes and improve payroll and customer service for both internal and external customers.

Analyze financial reports to improve payroll processing accuracy and propose solutions and alternatives to problem areas.

Work Schedule: 08:00 AM - 04:30PM Compressed/Flexible: Yes, with Supervisory Approval. Telework: AdHoc telework (situational telework) available as determined by the agency policy.

Virtual: This is not a virtual position. Position Description/PD#: PD19505A Relocation/Recruitment Incentives: Not Authorized. Financial Disclosure Report: Not required