Supervisory Program Specialist

Full Job Description

This position is located within the VA Texas Valley Coastal Bend Health Care System (VATVCBHCS), working under the general supervision of the Administrative Officer, Primary Care.

The primary function of this position is to provide administrative and operational support, project management, and supervisory oversight for employing Mobile Medical Units (MMUs) to improve access for Veterans to high-quality health care in accordance with Joint Commission and VHA policies and procedures.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/24/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GA-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: conducting analysis to evaluate the productivity, efficiency and effectiveness of healthcare programs; Using computer programs such as Microsoft Word, PowerPoint, and Excel, Technology Architecture (VistA) and CPRS to access information in the Medical Center Computer System; AND Developing long-range plans, goals, objectives, and milestones of service efforts, and/or developing criteria for evaluating program maturity levels and effectiveness.

OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have master's or equivalent graduate degree, or; 2 full years of progressively higher level graduate education leading to such a degree; or; LL.B.

or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of specialized experience and education beyond master's or equivalent graduate degree, or; 2 full years of progressively higher level graduate education leading to such a degree; or; LL.B.

or J.D., if related.

You will be rated on the following Competencies for this position: Systems Thinking Financial Analysis Computer Skills Decision Making Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: A pre-placement examination will be required to be able to determine if the incumbent is able to safely operate a Government Vehicle.

Work is performed primarily sitting at a desk. Some standing, walking, bending, and lifting are required.

During training, the incumbent may function in a field environment where working conditions are often rigorous and may involve extensive physical activity and lifting.

The incumbent may be required to drive supportive vehicle(s).

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties include but are not limited to: Serves as a key member of the facility's emergency management team, contributing to disaster preparedness planning and response coordination.

Leads initiatives to develop new programs and integrate national directives into existing operational frameworks, ensuring full compliance with legislative mandates and alignment with organizational priorities.

Independently plans project timelines, sets deadlines, and determines tasks to be completed.

Advises leadership on operational efficiencies, risk mitigation strategies, and best practices for mobile healthcare delivery.

Designs and manages training programs to ensure staff readiness and adherence to Joint Commission standards and VA healthcare practices.

Maintains effective communication and fosters a collaborative, high-performing team culture focused on safety, accountability, and continuous improvement.

Ensures staff are appropriately trained and licensed, safety and security protocols are followed, and contingency plans are in place for emergencies.

Collaborates with fleet management and environmental services to maintain MMU vehicles and ensure compliance with safety and environmental regulations.

Ensures MMU services are targeted to underserved populations and contribute to the facility's outreach and emergency response capabilities.

Develops and revises local policies and procedures to ensure compliance with national standards and enhance MMU effectiveness.

Prepares comprehensive reports, briefings, and presentations for senior leadership and external stakeholders to inform decision-making and support funding requests.

Coordinates with external partners such as federal agencies (e.g., FEMA, HHS), state and local government entities, and community organizations to facilitate MMU operations, emergency preparedness, and outreach initiatives.

Prepares and delivers high-level briefings, reports, and correspondence to executive leadership, articulating MMU program goals, challenges, and outcomes.

Work Schedule: Monday - Thursday; 0700-1730 Compressed/Flexible: Available Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Program Specialist/PD011730 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized